Healthcare Admin Secretary

Fresenius - Jacksonville, FL

Full-time

Jacksonville, FL

Ambulatory Health Care Services

About the position

The Secretary/Receptionist provides essential clerical support and office duties for the department and its management, ensuring smooth operations and effective communication within the office environment.

Responsibilities

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials, and reports.
• Assists with scheduling and maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls, and taking messages.
• Records minutes of meetings and provides the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assists with various projects as assigned by direct supervisor.

Requirements

• High School Diploma required.
• 1 - 2 years' related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft Office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.