Healthcare Admin Secretary

About the position

The Healthcare Admin Secretary at Fresenius Medical Care North America is responsible for executing secretarial and administrative assignments of a confidential nature, relieving management of clerical and administrative tasks. This role involves standard administrative functions such as managing communications, scheduling, and maintaining office systems, while also providing support for various departmental functions and projects.

Responsibilities

• Provides a broad range of secretarial and administrative support, including confidential tasks.
• Executes complex secretarial and administrative assignments, relieving management of clerical work.
• Sets up and maintains the official department filing system and records management.
• Prepares memos, correspondence, agendas, minutes, and policy explanations.
• Collects, compiles, and analyzes information as required by managers.
• Assists in department reporting requirements and form completion.
• Assembles budgets and tracks budget expenses and variances.
• Performs standard administrative functions such as screening calls, opening mail, and scheduling appointments.
• Organizes travel arrangements and completes expense reports.
• Interfaces with various levels of management and external customers.
• Serves as a point of contact for other departments such as IT and HR.
• Assists with various projects as assigned by the direct supervisor.

Requirements

• High School Diploma required; specialized secretarial training preferred.
• Minimum 1 - 2 years of related experience.
• Knowledge of business and technical vocabulary.
• Familiarity with standard business concepts, practices, and procedures in administrative support.
• Basic reasoning and analytical skills.
• Proficiency in Microsoft Office products, spreadsheets, presentations, and database programs.
• Understanding of organizational operations and procedures.
• Experience handling incoming phone calls with professionalism.