Healthcare Administrator

$54,994 - $100,000/Yr

Healthy Vision Institute - New Port Richey, FL

Full-time - Mid Level

Remote - New Port Richey, FL

Ambulatory Health Care Services

About the position

The Practice Administrator position at Healthy Vision Institute is a pivotal role focused on the growth and clinical efficiency of the practice. This position requires a hands-on office manager who is ready to implement established processes and systems to facilitate the addition of 2-5 ophthalmologists over the next few years. The administrator will manage virtual assistants primarily from the Philippines, ensuring they possess excellent English communication skills. The role demands experience in clinical efficiencies, patient care, and concierge services, as well as proficiency in managing clinical staff. The administrator will be responsible for phone communications and recall programs to optimize physician schedules using appropriate templates. A comprehensive understanding of the revenue cycle, including ophthalmology billing, patient billing, coding, collections, and the preparation of weekly and monthly summary reports for each department, is essential. The ideal candidate will have extensive hands-on managerial experience, preferably within the healthcare industry, specifically in ophthalmology. A minimum of 5-10 years of relevant work experience or a two-year degree is required. The candidate should be adept at training virtual assistants and clinical staff, with a solid understanding of ophthalmology billing collections, foundation, and grant programs. Familiarity with practice management software, particularly Nextgen, is crucial for success in this role. The candidate should also have experience implementing new EMR systems and possess a working knowledge of various computer software applications, including Excel, Word, Access, and Microsoft 365. Additionally, experience in negotiating health insurance contracts is highly valued. The position offers a competitive salary range of $54,994 to $100,000 per year, with potential bonuses based on performance. The administrator will also benefit from a flexible schedule, health insurance, paid time off, and professional development assistance, among other perks. This is an exciting opportunity for a motivated individual looking to grow within a fast-paced and expanding ophthalmology practice.

Responsibilities

• Manage the growth of the practice by adding 2-5 ophthalmologists in the next couple of years.
• Oversee the management of virtual assistants, primarily from the Philippines.
• Ensure clinical efficiency and flow within the practice.
• Handle medical billing and collections, including ophthalmology billing and patient billing.
• Implement phone communications and recall programs to optimize physician schedules.
• Prepare weekly and monthly summary reports for each department.
• Train and manage clinical staff effectively.
• Negotiate health insurance contracts as needed.

Requirements

• 5-10 years of hands-on managerial experience in the healthcare industry, preferably ophthalmology.
• A two-year degree or higher, preferably a college degree.
• Experience in training virtual assistants and clinical staff.
• Working knowledge of ophthalmology billing, collections, and grant programs.
• Proficiency in practice management software, especially Nextgen.
• Experience with EMR systems and implementing new systems.
• Strong computer skills, including knowledge of Excel, Word, Access, and Microsoft 365.

Nice-to-haves

• Experience in growing a practice from one to three or four ophthalmologists.
• Ability to express oneself clearly and tactfully in writing and orally.
• A positive attitude and eagerness to grow within the company.

Benefits

• 401(k)
• Continuing education credits
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance