High School Administrative Assistant

$45,760 - $64,480/Yr

Cumberland Farms - Randolph, MA

Full-time - Entry Level

Randolph, MA

Truck Transportation

About the position

The High School Administrative Assistant plays a crucial role in supporting the administrative functions of Randolph High School. This position involves overseeing daily secretarial tasks, maintaining student records, and serving as a liaison among students, staff, parents, and the community. The assistant is responsible for ensuring smooth communication and organization within the school environment.

Responsibilities

• Oversee, coordinate, and perform day-to-day secretarial and administrative functions at Randolph High School.
• Provide information regarding school and district policies and procedures while maintaining confidentiality.
• Prepare, maintain, and update student records related to attendance, discipline, health, and other areas as assigned.
• Enter, maintain, and update data in various databases, including IPASS, to compile data and produce reports.
• Provide secretarial assistance to administrators by composing, typing, and editing various documents.
• Utilize the all-call notification system to alert parents of emergency situations.
• Make arrangements and prepare materials for meetings and in-services, and maintain the calendar for the administrative team.
• Assist in coordinating district and state testing and assessment for the school site.
• Maintain and record student attendance, including daily calls to parents regarding absences.
• Manage the school site registration process and assist parents with enrollment forms.
• Provide support to staff by distributing necessary student information and preparing reports.
• Prepare and compile various district reports according to established timelines.
• Manage the substitute process, including monitoring the sub-calling system and preparing substitute folders.
• Supervise students sent to the office for disciplinary actions and assist with behavior reports.
• Perform health-related duties in the absence of health office staff, including administering first aid.
• Oversee the preparation of school purchase orders and act as the primary contact with the Finance office.
• Operate office equipment and arrange for repairs as needed.
• Train and provide work direction to office staff and volunteers as necessary.

Requirements

• High school diploma or GED is required.
• Experience in a PK-12 school environment is preferred.
• Strong computer skills and knowledge of specific software programs are necessary.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Excellent organizational and communication skills.

Nice-to-haves

• Experience with database management and report generation.
• Familiarity with school policies and procedures.
• Ability to work collaboratively with diverse groups of people.

Benefits

• Competitive hourly wage ranging from $22 to $31 based on experience.
• Full-time employment with potential for benefits.