HIRING ASAP* Patent Legal Assistant/Secretary $95,000-100,000 + Benefits (HYBRID)

$80,000 - $100,000/Yr

Direct Talent Solutions - Washington, DC

Full-time - Mid Level

Remote - Washington, DC

About the position

The Patent Legal Assistant/Secretary position at Direct Talent Solutions in Washington, DC, is a full-time role that offers a hybrid work schedule, allowing employees to work three days in the office and two days remotely. This position is integral to the operations of a top-ranked national intellectual property law firm, providing essential legal secretarial and administrative support to attorneys involved in litigation and patent prosecution practices. The firm prides itself on its competitive salaries and excellent benefits, making it an attractive opportunity for experienced professionals in the field. In this role, the Patent Legal Assistant will be responsible for preparing drafts and filing executed documents for new patent applications, including Provisional, National Phase, Continuation, Divisional, and Continuation-in-Part applications. The assistant will also review and process formalities such as Filing Receipts, Notices of Missing Parts, and Notices of Publication. Additionally, the position requires the preparation of drafts and filing executed documents during the patent prosecution stage, including Responses/Amendments, Information Disclosure Statements (IDS), and petitions. Keeping up to date with USPTO rules is crucial, as is the ability to revise documents and generate tables of contents and authorities for briefs. The role also involves making travel arrangements, processing expense reports, maintaining electronic files, and performing other related administrative duties as assigned. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to communicate effectively with individuals at all levels within the firm. A professional appearance and demeanor are also essential for this position, which is designed for individuals with a solid background in patent prosecution and legal support.

Responsibilities

• Prepare drafts and file executed documents for new applications including Provisional, National Phase, Continuation, Divisional, and Continuation-in-Part.
• Review and process formalities including Filing Receipts, Notices of Missing Parts, and Notices of Publication.
• Prepare drafts and file executed documents during patent prosecution stage such as Responses/Amendments, IDS's, petitions, etc.
• Keep up to date on USPTO rules.
• Revise documents, including generating tables of content and authorities for briefs.
• Make travel arrangements and process expense reports.
• Time entry and electronic file maintenance.
• Perform other related administrative duties as assigned.

Requirements

• 5-10 years of patent prosecution experience required.
• Accurate typing skills of 60+ wpm required.
• Excellent verbal and written communication skills required.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).
• Experience with document management systems (e.g., iManage, etc.).
• Proficient in Adobe PDF file format.
• Proficient in USPTO PATENT CENTER platform.
• Excellent organizational skills and strong attention to detail.
• Ability to effectively communicate and work with people at all levels.
• Professional appearance and demeanor.
• Bachelor's or Associate's degree preferred but not required.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance