HOA General Manager (CA)

$75,000 - $100,000/Yr

Seabreeze Management Company - Temecula, CA

Full-time - Mid Level

Temecula, CA

Real Estate

About the position

The General Manager at Seabreeze Management Company is responsible for overseeing the operations of homeowner associations, ensuring that the goals set by the Board of Directors are met. This role requires a seasoned leader with extensive knowledge in property management, capable of implementing best practices and providing personalized service. The General Manager will manage office staff, vendors, and various operational aspects, including budgeting, procurement, contract relations, and maintenance, while fostering a collaborative environment to build thriving communities.

Responsibilities

• Oversee office staff, vendors, and suppliers to achieve Association goals.
• Draft correspondence in response to Board of Directors policies.
• Direct and organize all office operations and staff schedules.
• Ensure adequate insurance coverage for the Association and review as necessary.
• Establish relationships with the Association's general counsel under Board direction.
• Review and approve employee timesheets and maintain personnel files.
• Assist in creating the Association's annual operating and reserve budgets with the Board and Finance Committee.
• Analyze budgetary increases or decreases and provide justifications to the Board.
• Monitor all Association budget accounts throughout the year for variances.
• Prepare and maintain a vendor list ensuring three vetted vendors for key services.
• Draft specifications for Requests for Proposal under Board direction.
• Review and monitor open Request for Proposal requirements for Board approval.
• Provide draft bid proposals to the Association's general counsel for review.
• Review and ensure verification of journal entries via monthly financial statements.
• Approve Association checks for payment and ensure proper budget line items are used.
• Monitor delinquent Association Member accounts and ensure adherence to collection processes.
• Review, plan, and schedule maintenance for common areas and amenities.
• Assess the condition of Association property and provide recommendations to the Board.
• Inspect and investigate unsafe vendor practices and recommend actions to the Board.
• Pre-screen and interview prospective employment candidates for the Association office.
• Train and supervise new and existing employees and conduct performance appraisals.

Requirements

• Minimum of 5 years of community association and/or property management experience.
• 5 years of supervisory experience with effective team-building skills.
• Strong time management skills and ability to coordinate multiple projects.
• Intermediate mathematics and strong written and oral communication skills.
• Excellent customer relation skills to communicate with all levels of stakeholders.
• Ability to handle confidential information with discretion and diplomacy.
• Strong organizational, planning, project management, and problem-solving skills.
• Ability to meet scheduling and attendance requirements.

Nice-to-haves

• Bachelor's degree preferred.
• CCAM® designation or CMCA® designations desired.

Benefits

• Competitive salary range of $75,000 - $100,000 per year.
• Full-time employment with regular business hours.
• Opportunities for professional development and training.