Hotel Bookkeeper

Kinseth Hospitality Companies - Dillon, CO

Part-time - Entry Level

Dillon, CO

Accommodation

About the position

The Hotel Bookkeeper is responsible for maintaining the accounting functions at the property, ensuring the accuracy and integrity of financial information and documentation. This role facilitates the movement of management and financial information, assisting management with the operations of the hotel and restaurant. The Bookkeeper also serves as the Benefits Administrator for all hotel employees, ensuring that all benefits-related processes are handled efficiently and accurately. Key responsibilities include reviewing the hotel audit pack contents to confirm totals for tray balances, credit card batches, transmittals, and cash deposits against Property Management System reports. The Bookkeeper verifies that the previous day's audit is closed and transferred to the corporate office, counts cash and checks from deposit envelopes, and transports deposits to the bank. Additionally, the role involves counting and verifying amounts in the Manager on Duty (MOD) bank and property safe, as well as making change for front desk and restaurant cash drawers. The Bookkeeper is also responsible for reviewing hotel employee timecards, creating labor reports, processing accounts payable invoices, and creating accounts receivable invoices. Month-end activities, including P&L processing and payroll processing, are critical components of this position. The Bookkeeper tracks benefits eligibility, maintains secure employee personnel files, and oversees the security of the property safe and cash drawers. This position may also supervise part-time bookkeeping staff and act in a manager on duty capacity when necessary.

Responsibilities

• Reviews hotel audit pack contents to confirm totals for tray balances, credit card batches and transmittals, and cash deposits against Property Management System reports.
• Verifies previous day's audit is closed and transferred to corporate office.
• Counts cash and checks from deposit envelopes, fills out deposit slips, transports deposits to bank and makes change orders.
• Counts and verifies amounts in Manager on Duty (MOD) bank and property safe. Makes change for front desk and restaurant cash drawers and MOD bank.
• Reviews hotel employee timecards and creates labor reports for supervisors to review and correct. Edits hours and maintains employee data as needed.
• Processes and reviews for accuracy coded accounts payable invoices turned in by department heads. Reviews statements, reconciles balances, and researches any discrepancies.
• Creates and processes accounts receivable invoices and statements and makes collections calls. Writes off or adjusts accounts with approval as necessary.
• Assists with credit card research to resolve discrepancies or disputes.
• Carries out month end activities and meets deadlines for P & L processing and closes out month in accounting system.
• Processes bi-weekly payroll. Collects payroll labor reports, new hire paperwork, activity slips, time off requests, etc. after supervisor approval and makes changes to payroll system.
• Downloads timekeeping data to payroll accounting system and updates manually as needed. Balances totals against timekeeping reports.
• Obtains approval signature from General Manager and transmits payroll data to property corporate accountant.
• Faxes payroll backup forms and reports to accountant.
• Distributes paychecks and payroll reports to supervisors on pay day.
• Tracks benefits eligibility and hands out benefit enrollment paperwork to employees.
• Verifies completion of enrollment forms, makes copies for employee files and forwards originals to corporate benefits office.
• Maintains inventory of company forms and provides to employees. Creates new hire packets.
• Assists with scheduling and conducting new employee orientations.
• Maintains secure and confidential employee personnel files and payroll source documents. Reviews all personnel forms for completeness and accuracy.
• Supervises storage of all record retention.
• Processes workers' compensation paperwork and responds to questions and requests for information from insurance company, healthcare providers and employees.
• Writes POA checks with general manager approval and balances POA account.
• Oversees security of property safe, MOD bank, cash drawers and deposits.
• Maintains, updates and backs up computer software and equipment.
• Implements, communicates and trains property employees on corporate, franchise and/or legal requirements.
• Responds to inquiries from outside agencies including but not limited to child supports and garnishments.
• Assists as Manager on Duty or at front desk as needed.

Requirements

• Experience in bookkeeping or accounting, preferably in a hotel or hospitality environment.
• Strong attention to detail and accuracy in financial reporting and documentation.
• Proficient in using accounting software and Property Management Systems.
• Ability to handle cash and perform bank deposits accurately.
• Excellent organizational and time management skills to meet deadlines.
• Strong communication skills to interact with employees and management effectively.

Nice-to-haves

• Experience with payroll processing and labor reporting.
• Knowledge of employee benefits administration.
• Familiarity with hotel operations and management.

Benefits

• Competitive starting wages
• Health, Dental, Vision and other benefits available after 60 days
• DailyPay
• 401k
• Paid Training
• Paid PTO
• Referral program
• Discounts at all Kinseth Hotel Corporation hotels and restaurants