Hotel Bookkeeper

Kinseth Hospitality Companies - Houston, TX

Part-time - Entry Level

Houston, TX

Accommodation

About the position

The Hotel Bookkeeper is responsible for maintaining accounting functions at the property, ensuring the accuracy and integrity of financial information, and assisting management with hotel and restaurant operations. This role also serves as the Benefits Administrator for all hotel employees, facilitating various financial and administrative tasks.

Responsibilities

• Reviews hotel audit pack contents to confirm totals for tray balances, credit card batches and transmittals, and cash deposits against Property Management System reports.
• Verifies previous day's audit is closed and transferred to corporate office.
• Counts cash and checks from deposit envelopes, fills out deposit slips, transports deposits to bank and makes change orders.
• Counts and verifies amounts in Manager on Duty (MOD) bank and property safe. Makes change for front desk and restaurant cash drawers and MOD bank.
• Reviews hotel employee timecards and creates labor reports for supervisors to review and correct. Edits hours and maintains employee data as needed.
• Processes and reviews for accuracy coded accounts payable invoices turned in by department heads. Reviews statements, reconciles balances, and researches any discrepancies.
• Creates and processes accounts receivable invoices and statements and makes collections calls. Writes off or adjusts accounts with approval as necessary.
• Assists with credit card research to resolve discrepancies or disputes.
• Carries out month end activities and meets deadlines for P & L processing and closes out month in accounting system.
• Processes bi-weekly payroll. Collects payroll labor reports, new hire paperwork, activity slips, time off requests, etc. after supervisor approval and makes changes to payroll system. Downloads timekeeping data to payroll accounting system and updates manually as needed. Balances totals against timekeeping reports. Obtains approval signature from General Manager and transmits payroll data to property corporate accountant. Faxes payroll back up forms and reports to accountant.
• Distributes paychecks and payroll reports to supervisors on pay day.
• Tracks benefits eligibility and hands out benefit enrollment paperwork to employees. Verifies completion of enrollment forms, makes copies for employee files and forwards originals to corporate benefits office.
• Maintains inventory of company forms and provides to employees. Creates new hire packets.
• Assists with scheduling and conducting new employee orientations.
• Maintains secure and confidential employee personnel files and payroll source documents. Reviews all personnel forms for completeness and accuracy. Supervises storage of all record retention.
• Processes workers' compensation paperwork and responds to questions and requests for information from insurance company, healthcare providers and employees.
• Writes POA checks with general manager approval and balances POA account.
• Oversees security of property safe, MOD bank, cash drawers and deposits.
• Maintains, updates and backs up computer software and equipment.
• Implements, communicates and trains property employees on corporate, franchise and/or legal requirements.
• Responds to inquiries from outside agencies including but not limited to child supports and garnishments.
• Assists as Manager on Duty or at front desk as needed.

Requirements

• Experience in bookkeeping or accounting, preferably in a hotel or hospitality environment.
• Strong attention to detail and accuracy in financial reporting.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Ability to handle confidential information with discretion.
• Excellent communication and interpersonal skills.

Nice-to-haves

• Experience with payroll processing and employee benefits administration.
• Knowledge of hotel management systems and property management software.

Benefits

• Competitive starting wages
• Health, Dental, Vision and other benefits available after 60 days
• DailyPay
• 401k
• Paid Training
• Paid PTO
• Referral program
• Discounts at all Kinseth Hotel Corporation hotels and restaurants