Hourly - Common Services Assistant

Brookdale Community College - Lincroft, NJ

- Entry Level

Lincroft, NJ

Educational Services

About the position

The position involves providing comprehensive support to both internal and external customers through phone and face-to-face interactions. The role requires resolving routine problems and referring complex issues to a supervisor. Responsibilities also include assisting with mail services, shipping, and receiving tasks, while ensuring that daily operations run smoothly by informing the supervisor of any events or problems. The job entails safely operating vehicles and equipment, following procedures for handling hazardous materials, and participating in safety training. Additionally, the position requires maintaining files and records using Microsoft Office or other software, keeping the work area safe, clean, and organized, and processing incoming and outgoing shipments with proper documentation. The role demands physical stamina and strength, as it involves lifting heavy items and performing visual inspections of merchandise and equipment.

Responsibilities

• Provide phone and face-to-face support to internal and external customers.
• Resolve routine problems and refer complex issues to the supervisor.
• Assist with mail services, shipping, and receiving tasks.
• Inform supervisor of events or problems affecting daily operations.
• Safely operate vehicles and equipment, inspecting them before use.
• Follow procedures for handling hazardous materials and participate in safety training.
• Maintain files and records using Microsoft Office or other software.
• Keep the work area safe, clean, and organized.
• Review and reconcile bills of lading, inspect merchandise condition.
• Process incoming and outgoing shipments, ensuring proper packaging and documentation.
• Record shipment conditions and address discrepancies with relevant parties.
• Prioritize and deliver goods like perishables and rush orders promptly.
• Notify inventory control staff and vendors of shipment issues.
• Collect and distribute various types of mail and packages according to USPS regulations.
• Operate mail systems and software to ensure economical postage rates.
• Maintain records of departmental postage use and generate reports.
• Correct mailing addresses and liaise with the Post Office for updates.
• Deliver and pick up materials on and off campus as needed.
• Knowledge of Monmouth County and its communities.
• Must be able to continuously push, pull, and lift up to 70lbs with the use of protective equipment or special tools.

Requirements

• High School graduation or an equivalent.
• One year of directly related experience.
• Ability to perform simple mathematical calculations.
• Good communication, interpersonal and organizational skills are necessary.
• Ability to input and retrieve data from a computer system.
• Basic understanding of US Postal Service rules and regulations, rates for processing US mail are necessary.
• Ability to learn and apply office practices, procedures, policies, and regulations that are essential to the position.
• Computer literacy skills at an intermediate level with the demonstrated ability to utilize and apply Microsoft Office Suite as well as specialized software programs and computer applications.
• Fork lift operations requires up to date certification.
• Valid N.J. driver's license.