HR Administration - Senior Specialist - Human Resources

$47,500 - $80,000/Yr

New York Life - New York, NY

Full-time - Mid Level

New York, NY

Insurance Carriers and Related Activities

About the position

The Senior Specialist in HR Administration at York Life Insurance Company plays a crucial role in supporting the HR Department's strategy and administration team. This position is responsible for coordinating departmental events, managing administrative tasks, and enhancing internal communications, all aimed at fostering a positive HR environment. The role is pivotal in ensuring the smooth operation of HR functions, contributing to the company's goal of attracting and retaining top talent.

Responsibilities

• Coordinate departmental meetings and events, including planning and scheduling logistics.
• Manage the HR Department calendar and ensure high-quality execution of meeting/event logistics.
• Prepare and manage presentation materials for HR town halls and department-wide events.
• Coordinate HR department leadership meetings, including agenda and materials preparation.
• Develop and administer surveys for department events and communicate results to leadership.
• Maintain the HR Communications Outlook Calendar with all HR meetings and events.
• Provide administrative support, including managing the department's P-Card and expense reporting.
• Update administration procedures and maintain the HR department organizational chart.
• Ensure optimal functionality of office common areas and manage supplies inventory.
• Coordinate ordering and delivery of gifts for HR events and promotions.
• Support HR Senior Leadership Team members as needed.
• Maintain department distribution lists and floor plans for employee seating arrangements.
• Handle other administrative duties and projects as assigned.

Requirements

• Bachelor's degree preferred.
• Strong organizational skills and attention to detail.
• Proactive and resourceful with the ability to take initiative.
• Strong oral and written communication skills.
• Advanced skills in Microsoft Office, including PowerPoint, Word, Excel, Teams, and OneDrive.

Nice-to-haves

• Experience in employee engagement initiatives.
• Familiarity with diversity and inclusion programs.

Benefits

• Comprehensive benefits package including leave programs and adoption assistance.
• Student loan repayment programs.
• Annual discretionary bonus eligibility.