HR Administrative Assistant/Recruiter

$41,995 - $84,926/Yr

Recruiting Source International - Houston, TX

Full-time - Entry Level

Onsite - Houston, TX

Administrative and Support Services

About the position

The HR Administrative Assistant/Recruiter position at Recruiting Source International is a contract role based in Houston, TX, with a duration of 3-6 months and the potential for a longer-term engagement. The role is designed to support the HR team, particularly the HR Business Partners and Senior HR Manager, by providing administrative assistance and recruitment support. The successful candidate will be responsible for creating a positive experience for candidates and HR staff alike, ensuring that all administrative tasks are completed efficiently and effectively. This includes managing candidate inquiries, posting job positions, and ensuring that candidates complete their applications and assessments in a timely manner. In addition to administrative duties, the role involves marketing responsibilities, where the candidate will create engaging content for social media and other platforms to enhance the company's brand presence. This includes developing a content calendar, optimizing content for search engines, and providing weekly reports to track progress and return on investment. The position requires a blend of HR administrative skills and digital marketing expertise, making it a unique opportunity for individuals looking to grow in both fields. The HR Administrative Assistant/Recruiter will also be tasked with maintaining accurate hiring records, logging candidate documentation into the ATS system, and increasing the number of candidates converted to applicants from external sources. The role demands strong organizational skills, attention to detail, and the ability to work collaboratively with various stakeholders within the HR department.

Responsibilities

• Offer professional and positive experiences to candidates, HR staff, and others.
• Complete administrative tasks and projects in support of HR Staff (HRBPs and Sr. HR Manager).
• Manage candidate inquiries derived from the recruitment line, external job boards, and other media.
• Post new positions and remove dated postings within the desired timeframe.
• Instruct and follow-up with candidates to ensure completion of formal application and assessments.
• Follow established process to ensure all candidates receive an opportunity to complete initial and retake assessments timely.
• Accurately schedule candidates according to guidelines with the appropriate HR Business Partner.
• Serve as backup to scheduling candidates directly with hiring managers as needed.
• Diligently log contacts and candidate documentation into ATS system.
• Notate and send weekly activity report to HR team.
• Increase total number of candidates converted to ATS applicants from external sites.
• Capture active list of candidate sources and research potential partnerships.
• Create and manage a running list of technical schools, professional and community associations, and contacts to support HR community engagement.
• Ensure to keep accurate hiring records and follow established processes.
• Create graphics and high-quality content for social media engagement with professionals.
• Contribute to universal HR social media profiles with professionalism and in support of core values.
• Research, write, and edit content across channels focusing on career strategies and featured career opportunities.
• Develop a content calendar that aligns with recruitment and internal marketing strategy.
• Optimize content for search engines (SEO) to increase visibility and engagement.
• Utilize SEO best practices and content management systems to increase visibility of roles.
• Provide weekly reports to support progress, strategy review, and confirm ROI.

Requirements

• Bachelor's Degree in Marketing, Advertising, Communications, Business Administration, Human Resources, or related field.
• One year of related experience (internships included) or an equivalent combination of years and experience.
• 1-4 years of HR Admin and broad digital marketing experience preferred.
• Excellent writing, editing, and proofreading skills, with a portfolio demonstrating a range of content.
• Strong research skills and the ability to translate complex medical and/or career information into engaging, candidate-friendly language.
• Knowledge of Microsoft Office, Canva, digital marketing, and social media management tools.
• Willingness to be a phone warrior and guide candidates through the process.
• Willingness and ability to take direction and collaborate.
• Knowledge of latest AI tools and strategies preferred.

Nice-to-haves

• Experience with content management systems.
• Familiarity with SEO best practices.
• Previous experience in a recruitment or HR role.

Benefits

• Hourly rate up to $24/hr.
• Potential for longer-term contract after initial period.
• Flexible working hours within a 40-hour work week.