HR Administrative Assistant

$62,400 - $74,880/Yr

Beacon Hill Staffing Group - Boston, MA

Part-time - Entry Level

Boston, MA

Administrative and Support Services

About the position

The HR Administrative Assistant will support the HR team at a law firm in Boston, focusing on HR administration, compliance, facilities oversight, and employee engagement. This role is temporary to hire, requiring approximately 30-35 hours of onsite work per week, and offers a competitive hourly wage.

Responsibilities

• Serve as the primary contact for the Professional Employer Organization (PEO), coordinating HR services such as payroll, benefits administration, and compliance.
• Manage and ensure accurate recording of timesheets, payroll processing, and PTO tracking.
• Serve as the primary contact for the ABA retirement fund and other employee benefits.
• Oversee hiring, onboarding and offboarding processes.
• Coordinate employee review process and other regular performance milestones.
• Provide training to employees on compliance-related topics, such as harassment prevention, workplace safety, and ethical behavior.
• Oversee policy updates and maintain employee handbooks, ensuring they reflect current practices and regulations.
• Maintain up-to-date employee records.
• Supervise the Facilities Coordinator to ensure building maintenance, safety inspections, building upkeep and service requests are managed effectively.
• Oversee the work with vendors and contractors for building-related services, maintaining a list of preferred service providers.
• Manage budget for office maintenance and upkeep, office supplies and staff-related expenses.
• Ensure the historical building complies with applicable regulations and safety standards.
• Organize staff appreciation events and employee recognition programs to foster a positive workplace culture.
• Develop and coordinate professional development opportunities, including training workshops and external learning programs.
• Promote employee engagement through cross-training initiatives and skill development activities.

Requirements

• Strong organizational, multitasking, and project management skills.
• Excellent written and verbal communication skills, with a focus on employee relations.
• Ability to work both independently and collaboratively, with experience supervising staff.

Benefits

• Competitive hourly wage of $30 - $36 per hour.
• Temporary to hire opportunity.