HR Administrative Specialist

$52,000 - $52,000/Yr

Securitas - Orange, CA

Full-time - Entry Level

Orange, CA

Administrative and Support Services

About the position

The HR Administrative Specialist is responsible for performing a variety of administrative functions related to payroll, human resources, office management, and accounts payable/receivable. This temporary position requires strong organizational skills and the ability to manage multiple tasks effectively while providing support to office staff and ensuring compliance with client contracts and company policies.

Responsibilities

• Performs a variety of office administrative functions, such as preparing correspondence and reports, processing mail, telephone and in-person reception, and filing.
• Schedules meetings and conferences and assists with travel reservations.
• Processes paperwork for benefits enrollment of new associates per client contracts; monitors assignment of associates to various client sites to ensure continued eligibility of the associate for benefits.
• Inputs scheduling/payroll data into automated resource system; verifies associate hours worked to contract requirements; determines overtime rates and billing hours; completes payroll documents for corrections.
• Reconciles all payroll entries and invoices; verifies and distributes paychecks; processes payroll for terminated associates in required time frame.
• Reviews client billings and ensures proper billing amounts; reconciles payroll data to time sheets and accounts receivable to time sheets and makes adjustments; responds to client questions and reconciles discrepancies; prepares invoice corrections.
• Reviews all accounts payable and ensures timely payment; verifies amounts and calls vendors on any discrepancies.
• Contacts clients to set up payment plans on past due accounts.
• May serve as Office Manager and provide lead direction to administrative and/or support staff.
• Performs tasks and duties of a similar nature and scope as required for assigned office.

Requirements

• High School Diploma or GED.
• 2 years of related experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job.
• Ability to acquire and maintain the required level of Department of Defense (DoD) Security Clearance.

Nice-to-haves

• Experience in project coordination.
• Knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation.
• Ability to use personal computers and office productivity software.

Benefits

• Competitive hourly wage of $25.00/hr.
• Temporary position with potential for future opportunities.