HR Administrator/Office Manager

Filevine - Chicago, IL

Full-time - Entry Level

Chicago, IL

Publishing Industries

About the position

Filevine is seeking an experienced HR Administrator/Office Manager to join our team. This role is crucial for creating and maintaining a productive and positive work environment. The ideal candidate will possess strong analytical and communication skills, along with a deep understanding of employee relationships and training. Reporting to the Director of People, the HR Administrator/Office Manager will handle various HR and office management responsibilities to support the organization’s mission and cultural values.

Responsibilities

• Handle all administrative tasks for onboarding, new-hire orientations, and offboarding.
• Perform data entry in human resources information systems (HRIS) and conduct audits for accuracy and compliance.
• Assist new hires with onboarding and benefits enrollment.
• Support and respond to employee questions on HR policies.
• Assist in the administration of employee benefits including open enrollments, mid-year changes, and training for employee benefits programs.
• Maintain up-to-date knowledge of federal and state employment law and compliance requirements.
• Coordinate training programs for managers and other departments.
• Be an ambassador of our cultural values in all day-to-day interactions.
• Provide support to the Wellness Program and other cultural initiatives.
• Front desk management, manage visitor access and security protocols.
• Receive & distribute mail and packages and prepare and ship all office shipments from all departments.
• Manage daily office operations, ensuring a clean, safe, and functional workspace.

Requirements

• Associate degree in human resources, business administration, or a related field.
• 1-3 years human resources or office management experience.
• Demonstrated knowledge of the human resources field.
• Strong knowledge of state and federal employment law, including FMLA, ADA, COBRA, and EEOC regulations.
• Understanding of personnel and compliance records management.
• Strong analytical and problem-solving skills.
• Excellent written, verbal, and interpersonal communication abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to prioritize tasks, manage multiple deadlines, and work independently.
• Proficiency with Microsoft Office (Microsoft Excel, Microsoft Outlook).

Benefits

• Wellness program