HR and Operations Manager

$85,000 - $110,000/Yr

VCL's ENTERPRISE - Somerville, MA

Full-time - Mid Level

Somerville, MA

Repair and Maintenance

About the position

The HR and Operations Manager will oversee the daily operations of the US offices, primarily based in Somerville, NJ, while collaborating closely with the Cambridge, MA office. This role involves managing key HR functions, administrative activities, and operational processes to ensure smooth business operations, enhance employee engagement, and maintain compliance across various functions.

Responsibilities

• Oversee operational activities in the Somerville, NJ office, including employee resources, office maintenance, health & safety, and IT coordination.
• Facilitate communication between the Somerville, NJ office and the Cambridge, MA offices.
• Collaborate with US leadership and finance teams on timesheet reviews, invoicing process, accounts payable, and accounts receivable.
• Utilize Odoo (ERP) to manage business operations, including client and project administration, invoice creation and updates, employee timesheets, and project budget oversight.
• Support efficient processes for timely submissions to the Food and Drug Administration (FDA).
• Manage internal and external meetings, events, and travel arrangements.
• Promote communication with employees to enhance engagement.
• Maintain accurate personnel records and HR files.
• Manage payroll, time off allocations, changes to 401(k) contributions, and salary changes.
• Oversee employee onboarding and offboarding processes.
• Support employee benefits administration.
• Assist with employee relations questions, leaves of absence, and disciplinary actions.
• Support corporate social responsibility initiatives and collate data.
• Support employee engagement surveys and performance evaluations.

Requirements

• 5+ years of experience in operations or office management, preferably in a client-focused business.
• Proficiency with Microsoft 365 and familiarity with Odoo or similar ERP software.
• Strong organizational skills, communication abilities, problem-solving skills, and attention to detail.
• Associate's or Bachelor's degree preferred.

Benefits

• Contribute to the development of life-saving therapies and accelerate progress in the field.
• Work alongside industry veterans and gain invaluable mentorship.
• Enjoy hybrid work flexibility for a better work-life balance.
• Be part of a passionate team dedicated to client success and innovation.
• Build a rewarding career in a company that fosters continuous learning and development.