HR Assist & Payroll Specialist

Toray Plastics (America) - North Kingstown, RI

Full-time

North Kingstown, RI

Plastics and Rubber Products Manufacturing

About the position

The HR Assist & Payroll Specialist is responsible for managing payroll processing and providing administrative support within the Human Resources department. This role involves ensuring accurate payroll calculations, maintaining employee records, and supporting various HR projects and initiatives. The position requires strong attention to detail, proficiency in payroll systems, and the ability to handle confidential information.

Responsibilities

• Process the company's payroll on a regular schedule, including Rhode Island (weekly) and serve as a back-up for Virginia (bi-weekly).
• Verify hours worked for hourly employees using reports generated by the automated UTM (UKG Time Management) timekeeping system.
• Verify time sheets for non-exempt and supervisory personnel.
• Ensure accurate overtime calculations based on company policies.
• Print checks, Direct Deposit Advice, and process them through a sorter/sealer machine.
• Send Positive Pay File, ACH File, and related data to the appropriate agencies.
• Maintain and update employee records in UKG (Ultimate Kronos Group), ensuring data accuracy and confidentiality.
• Perform data entry, maintain confidential personnel data and other general office duties within the HR department.
• Prepare spreadsheets and participate in various HR projects, including coordinating events and wellness activities, drafting HR communications, participating in benefits administration, open enrollment process.
• Process employee status changes, enrollments, maintain vacation and PTO data.
• Maintain records of completed transactions in accordance with record keeping policy and procedures.
• Maintain confidential employee files.
• Other duties or projects as assigned.

Requirements

• High school diploma or GED required; some college coursework in Human Resources, Business Administration, or a related field is preferred.
• A minimum of 4 years of experience in payroll processing, experience with automated payroll and timekeeping systems; familiarity with computerized systems is a plus.
• Strong math skills and attention to detail.
• Proficiency in computer software, with Excel experience.
• Ability to manage confidential information with discretion.
• Strong organizational skills and the ability to work unsupervised.
• Good understanding of Rhode Island tax laws, government regulations, and payroll-related issues.

Nice-to-haves

• UKG (Ultimate Kronos Group) experience is advantageous.