HR Associate I - Bi-lingual

BOLLINGER MISSISSIPPI SHIPBUILDING LLC - Pascagoula, MS

Full-time - Entry Level

Pascagoula, MS

About the position

The Human Resources Associate I position at Bollinger Mississippi Shipbuilding LLC is designed to support the HR department by managing various administrative and clerical duties. This role emphasizes bilingual communication, particularly in Spanish, and involves assisting with HR processes such as applicant tracking, interview scheduling, and maintaining employee records. The HR Associate plays a crucial role in ensuring the smooth operation of HR systems and benefits administration under the guidance of management.

Responsibilities

• Record and maintain employee information, including personal data, compensation details, tax information, attendance records, performance reviews, vacation tracking, and termination reasons.
• Provide bilingual support to the HR department in communication and translation with employees.
• Prepare and manage employee-related documents, including new hire paperwork, pre-employment physical examinations, drug screenings, and separation notices.
• Complete and maintain the daily absentee report and update employee excuses in the HR database.
• Assist employees in using HR Information Systems (HRIS) and applications effectively.
• Input initial employee data into the Human Resources system and maintain accurate employee records.
• Update employee files to document personnel actions and provide payroll and other department-relevant information.
• Respond to employee file inquiries, including employment verification requests, and provide information to authorized personnel.
• Compile data from personnel records and generate reports as requested.
• Assist in the administration of employee benefits by maintaining accurate records.
• Answer incoming telephone calls and assist visitors in a professional manner.
• Perform general clerical duties as required to support the HR department.
• Undertake additional tasks and responsibilities as assigned by management.

Requirements

• A minimum of one (1) year of experience in clerical or administrative support functions.
• Bilingual proficiency required (English/Spanish preferred).
• Basic knowledge of office software applications (e.g., Microsoft Word, Excel, Access).
• Ability to handle confidential information with discretion.
• Strong organizational skills with a proactive, self-motivated approach to work.
• Excellent communication and interpersonal skills.
• Prior experience in Human Resources is a plus.

Nice-to-haves

• Prior experience in Human Resources is a plus.