HR Business and Operations Manager

$69,500 - $123,500/Yr

Ucsb - Santa Barbara, CA

Full-time - Mid Level

Santa Barbara, CA

About the position

The HR Business and Operations Manager at UC Santa Barbara plays a crucial role in the central office of Human Resources, acting independently and with a high degree of initiative. This position is responsible for providing comprehensive business and operational services, ensuring that daily administrative operations run smoothly. Key responsibilities include managing communications, overseeing front office operations, facilitating the onboarding and offboarding of employees, and handling facilities management and space planning. Additionally, the manager will oversee the procurement of office supplies and equipment, ensuring that all resources are available for efficient operations. A significant aspect of this role involves managing all HR financial services, which encompasses budgeting, forecasting, accounting, fiscal close, accounts receivable and payable, recharge billing, and travel and entertainment expenses. The HR Business and Operations Manager will utilize their thorough knowledge of personnel and finance policies, practices, procedures, and systems to serve as the primary analyst in resolving a wide range of departmental issues. This includes preparing various reports for both short- and long-term budget analysis, which are essential for strategic planning and resource allocation. The position may also involve overseeing special projects and assignments that have sensitive and complex components, requiring significant independence and initiative in execution and implementation. The HR Business and Operations Manager will provide immediate supervision to two career administrative assistant staff members, offer partial supervision to one career employee who works across multiple HR areas, and manage several student employees. This role is pivotal in ensuring that the HR department operates efficiently and effectively, contributing to the overall success of the campus's human resources functions.

Responsibilities

• Oversee daily administrative operations of the HR central office.
• Manage communications and front office operations.
• Facilitate onboarding and offboarding of employees.
• Handle facilities management and space planning.
• Procure office supplies and equipment.
• Manage HR financial services including budgeting and forecasting.
• Prepare reports for budget analysis.
• Resolve departmental issues using knowledge of personnel and finance policies.
• Oversee special projects and assignments with complex components.
• Supervise administrative assistant staff and student employees.

Requirements

• Bachelor's Degree in a related area or equivalent experience/training.
• 1-3 years of experience as an administrative professional.