About the position
The HR Coordinator at Sherwin-Williams plays a crucial role in providing administrative support to the Corporate HQ HR staff, employees, managers, and HR Business Partners. This position is essential for ensuring smooth HR operations and requires a high level of organization, communication skills, and the ability to maintain confidentiality while managing multiple tasks. The HR Coordinator will be responsible for coordinating new hire orientations, assisting with I-9 completion, and liaising with legal teams to ensure compliance with work authorization standards. Additionally, the role involves managing department invoices, expense reports, and creating organization charts as requested by HR managers. The HR Coordinator will also assist in planning special events, such as the Annual Recognition Dinner, and provide front-desk reception support to the HR department, serving as the primary point of contact for employees and guests. In this role, the HR Coordinator will execute various responsibilities, including managing the lactation room access, coordinating training sessions, and drafting funeral notices. The position requires a proactive approach to problem-solving and the ability to work independently with minimal supervision. The HR Coordinator will also be involved in special projects and events, providing guidance to managers and ensuring that all HR functions are carried out efficiently. This position is ideal for someone who is detail-oriented, organized, and possesses strong communication skills, as they will be interacting with various levels of the organization and handling sensitive information.
Responsibilities
- Provide support for the Corporate HQ HR Managers, Directors, and Vice President of Human Resources.
- Coordinate and lead New Hire Orientation weekly.
- Manage and assist with I-9 completion for new hires.
- Liaise between New Hire and SW Legal on work authorizations to remain compliant with USCIS standards.
- Request and manage MySupport cases for HQHR staff.
- Manage department invoices and expense reports.
- Create and update organization charts as requested by HR Managers.
- Coordinate Management 101 training, review reporting, and track course completion in the HR Cloud.
- Draft and distribute Funeral Notices, order flowers, and request donations as needed.
- Manage the Headquarters lactation room access, locker list, and supplies.
- Assist with special requests as needed.
- Assist with the planning of the Annual Recognition Dinner in partnership with the HQHR team and planners.
- Provide guidance to managers that have employees celebrating a work 60th anniversaries with the company.
- Update, maintain, and distribute the Corporate Organization List of executive-level management.
- Serve as an Emergency Response Coordinator and report employee accidents on CARES.
- Coordinate or plan ad hoc special events and department events.
- Serve as the primary point of contact for employees, job candidates, and guests arriving in the HQHR department.
- Manage all phone calls and emails coming into HQHR line and inbox.
- Maintain Standard Operating Procedures for all front desk responsibilities.
- Maintain/order/purchase all office supply inventory and employee kitchen inventory.
- Manage all incoming/outgoing mail functions.
- Manage HR employee time and attendance.
Requirements
- High School Diploma or GED required; Bachelor's Degree in Human Resources preferred.
- Minimum 1+ years of office coordinator/administrative or customer service experience providing a wide variety of administrative and business support.
- Proficient in Microsoft Office and industry-related software programs.
- Strong organizational skills with attention to detail.
- Excellent communication skills and a professional demeanor.
- Ability to be proactive with problem-solving, flexibility, and creativity.
- Experience working with all levels of an organization.
Nice-to-haves
- Prior HR experience.
- Prior event planning or project management experience.
- Prior executive reception experience.
- Process improvement experience.
- Analytical and research skills.
Benefits
- Health insurance coverage
- 401k retirement savings plan
- Paid holidays
- Paid time off (PTO)
- Employee discounts
- Professional development opportunities
- Tuition reimbursement
