HR Manager - Time and Leave/Payroll Administration

HR Manager - Time and Leave/Payroll Administration POSITION DETAILS The CUNY School of Medicine (CUNY SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master's Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school's mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on the recruitment of those who are underrepresented in the field of medicine and on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York's medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body. CUNY SoM is seeking a dynamic Human Resources professional dedicated to delivering exceptional customer service and fostering positive work experiences for our employees. Reporting to the Executive Director of Human Resources, the HR Manager will play a crucial role in providing guidance and support in the areas of time and leave and payroll administration. In addition to the CUNY overview, the Payroll Manager will be responsible for but not limited to the following: + Collaborate with University Payroll and HR Generalist to ensure accurate and efficient time and leave management for all full-time and part-time faculty and staff; Processes and enters transactions into systems supporting time keeping and payroll activities. + Conduct time and leave and payroll orientation and training for new hires and supervisors; Provide ongoing support and guidance to employees regarding time and leave and payroll inquiries based on the CUNY guidelines, union affiliation, and SoM policies. + Review and audit timekeeping records for compliance with established union, CUNY and government policies; Review and approve timesheets, ensuring accuracy and compliance with contractual agreements and university policies; Utilize timekeeping and payroll system to monitor and track employee attendance, work hours, leave accruals and utilization, and annual leave balances. + Calculate and coordinate processing of salaries, salary increases, longevity payments, performance advances, overtime payments, termination payouts and other payroll related issues; Calculate leave entitlements for employees. Investigate and resolve discrepancies in time and attendance records and maintain up-to-date knowledge of timekeeping and payroll systems. + Process and track various types of leave requests, including vacation, sick, personal, and other approved leaves; Maintain an in-depth understanding of CUNY rules and regulations, relevant laws, and guidelines, collective bargaining agreements, and College policies and apply this knowledge to all areas of responsibility. + Assist in the development of policies and procedures as well as effective communications to ensure seamless transition for new hires, retirees, and other separations; Assist with the reappointment of the Adjunct and non-teaching part-time titles. + Foster effective working relationships with the management team and employees in assigned areas; Provide advice and recommendations to management on personnel matters related to payroll administration: leaves, retirements, records management, deadlines, rules, regulations, and other related information. + Compile, maintain, and interpret statistical data, develop manuals, guides, audio-visual aids, or other materials. Compose correspondence, reports, and proposals. Create and run reports for employees to ensure timely updates are provided for hours worked and employment history requests. + Create materials to effectively communicate salary schedules, longevity pay, uniform allowance, and other payroll policies and practices to the HR team, faculty and staff; Develop content for monthly and annual updates of the HR Website/Intranet and assist with special projects. + Perform other duties as assigned by the Executive Director or designee. QUALIFICATIONS Bachelor's Degree and six years' related experience required. PREFERRED QUALIFICATIONS: + Eight (8) years of Payroll administration experience within CUNY or NYS entity preferred. + Knowledge of PeopleSoft (CUNYFirst), Microsoft Office suite and current federal, state and local employment laws and regulation. + Past success in a fast-paced, continually evolving environment using proven time management skills, prioritization skills and working with a strong sense of urgency. + Knowledge of Kronos, PayServ, CHRMS, PMS or other time and leave or payroll system. + Knowledge of FMLA, NYSPFL, and CUNY other leave of absence provisions. + Detail-oriented with strong analytical and research skills. + Effective writing, editing, proofreading, oral and interpersonal communication skills. + Strong work ethic and ability to maintain confidentiality and safeguard employee information, and handle all documents with sensitivity. + Bilingual skills are a plus. CUNY TITLE OVERVIEW Manages a portfolio of Human Resources programs and operations at the College level. * Assumes responsibility for delivery of one or more human resources programs, which may include recruitment, performance management, labor relations, pay administration, recordkeeping, and/or human resources technology * Manages staff responsible for carrying out operations in the Human Resources office * Directly supports College department chairs and managers in staff planning, recruiting, hiring, and resolving sensitive personnel issues regarding their employees * Provides guidance on the impact of laws and regulations, CUNY policies, and collective bargaining agreements * Provides outreach to employees and provides communications such as meetings, newsletters, and web sites * Compiles accurate and well-organized reports * Assists management with developing policies, procedures, and programs to support Human Resources' objectives * Performs related duties as assigned. Job Title Name: HR Manager CUNY TITLE Higher Education Associate FLSA Exempt COMPENSATION AND BENEFITS Salary range: $67,784 - $90,375 Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates should provide a resume. CLOSING DATE Open until filled. Review of resumes to begin on January 5, 2025. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 29550 Location CUNY School of Medicine