HR & Office Admin

JENNMAR - Louisville, KY

Full-time - Entry Level

Louisville, KY

Wood Product Manufacturing

About the position

This combined role involves handling multiple responsibilities including office administration and HR/payroll duties. The HR/Payroll clerk position involves offering administrative support while performing diversified clerical, human resource, and payroll services. Professionalism, exceptional collaboration skills, enthusiasm, self-drive, and the ability to meet goals is paramount.

Responsibilities

• Facilitate HR issues and employee questions and paperwork with corporate HR team
• Set up/maintains employee files; assigns and enters hourly employee number in time clock system
• Facilitate the tracking of time, PTO, attendance and change in payroll status working with the plant manager and the corporate payroll team weekly to process payroll
• Compile data from site personnel records and prepares reports as required
• Examine site personnel files to answer inquiries and provide information to authorized people at site and corporate locations
• Facilitate recruiting with the corporate recruiter
• Compile and submit employee benefits paperwork to corporate human resources department for use in employee benefits administration
• Review all invoices for appropriate documentation and obtain approval prior to payment
• Prioritize invoices according to cash discount potential and payment terms
• Generate accounts payable and refund checks, match invoices to checks, obtain all signatures for checks, and distribute signed checks as required
• Audit and process credit card bills
• Research and answer vendor inquiries, statements, and discrepancies
• Monitor accounts to ensure payments are up-to-date
• Reconcile accounts payable transactions
• Maintain accounts payable reports, spreadsheets, databases, and files in accordance with company policy, procedures, and accepted accounting practices
• Photocopy, collate, and distribute documents for mailing or filing
• Answer telephone calls and emails from customers and clients and direct them to relevant staff
• Maintain office supplies and inventory
• Manage the mail and package incoming and outgoing
• Manage common areas including scheduling cleaning services
• Perform data entry and other duties as directed by management

Requirements

• High School Diploma/GED Required
• Minimum Two (3) Years related experience preferred; or Equivalent Combination of Education and Experience in manufacturing environment
• ADP Software Experience, A Plus
• Experience with ERP system preferred
• Possess working knowledge of general office administrative and clerical procedures
• Professional knowledge of Microsoft Office required: (mostly Excel)
• Good organizational and time management skills
• Ability to multi-task and complete several projects simultaneously
• Possess team mentality with the ability to follow written and verbal instructions
• Ability to manage information and communication while maintaining confidentiality
• Flexibility and adaptability to adjust to changing demands
• Possess ability to process, maintain, and disburse confidential and sensitive information
• Possess working knowledge of HR/Payroll practices and procedures including applicable state and federal laws

Benefits

• Medical with a standard PPO plan with deductibles as low as $1,500 and wellness credit up to $750
• Free concierge primary care
• Voluntary 401k plan currently matching up to 12%
• Voluntary dental and vision plans
• Free telemedicine services
• Basic life, long and short term disability coverage