HR Onboarding Specialist

$41,600 - $56,160/Yr

Yai - Visalia, CA

Full-time - Entry Level

Visalia, CA

About the position

The HR Onboarding Specialist plays a crucial role in the onboarding process for new hires and internal transfers. Reporting directly to the HR Recruiting Manager, this position involves coordinating schedules for onboarding activities, ensuring compliance with onboarding requirements, and maintaining communication with candidates and hiring managers throughout the process. The specialist will also handle documentation and background checks, ensuring a smooth transition for new employees into the organization.

Responsibilities

• Communicates with candidates, recruiting team, and supervisors regarding scheduling, appointments, and completion of required onboarding tasks.
• Coordinates with recruiting team and other HR staff regarding internal and external candidates, including effective dates and changes in status.
• Initiates hires and staffing changes through Workday and completes verifications as appropriate.
• Conducts onboarding appointments with candidates to collect and verify required documentation and assists with onboarding tasks.
• Obtains necessary authorizations for background checks and processes appropriate checks using electronic systems.
• Ensures accuracy and completeness of new hire processing and tracks completion of all new hire paperwork.
• Maintains compliance with internal and oversight agency processes and applicable State and Federal requirements.
• Communicates onboarding status, processing delays, and withdrawals to supervisors and stakeholders.
• Responds to all general HR inquiries, audits, and requests.
• Performs all other duties as assigned.

Requirements

• High School Diploma or its educational equivalent is required.
• Strong oral and written communication skills.
• Excellent organizational skills, ability to multi-task and follow-up on outstanding items.
• Proficient with Microsoft Office, specifically Excel and Outlook.
• Ability to navigate electronic systems, such as HRIS/ATS software or other databases.
• Ability to work with all levels of staff and provide excellent customer service.
• Ability to maintain confidentiality at all times.

Nice-to-haves

• Bachelor's degree in Human Resources-related field.
• One (1) or more years of onboarding experience or other human resources experience.
• Previous experience performing data entry, customer service, or administrative tasks.
• Experience utilizing Workday for recruiting, onboarding, and/or other HCM functions.

Benefits

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance