HR Onboarding Specialist

National Heritage Academies - Grand Rapids, MI

Full-time - Entry Level

Grand Rapids, MI

51-100 employees

Educational Services

About the position

The HR Onboarding Specialist at National Heritage Academies will provide high-level support to employees and hiring leaders, ensuring a smooth onboarding process. This role focuses on customer service excellence and expertise in HRIS management, while also developing and implementing strategic initiatives to meet departmental goals.

Responsibilities

• Facilitate background checks and analyze results to ensure compliance with state and NHA safety requirements.
• Define and design onboarding processes to enhance efficiency.
• Ensure completion of new hire documentation prior to hire date.
• Collaborate with school leaders and Business Partners to troubleshoot onboarding challenges.
• Facilitate discussions between employees and hiring managers regarding start dates.
• Manage confidential information related to employment.
• Own projects aimed at improving system efficiencies, including project management and implementation.
• Enter new hires into the HRIS, understanding its capabilities and requirements.
• Review internal movement requests and process new job offers and payroll setup.
• Assist employees in completing compliance documents as required by state regulations.
• Process unprofessional conduct requests for new hires in applicable states.
• Oversee audits of personnel files at various locations.
• Provide technical support for internal and external users of Oracle and Sterling systems.
• Update training materials for new office staff and support volunteer management.
• Collaborate with fingerprint vendors for background check processing.
• Research and evaluate potential new vendors for background checks.
• Guide newly hired employees on completing I-9 forms and acceptable identification documents.
• Manage changes to employee seniority dates for rehires.
• Deliver expert customer service to employees and external customers.
• Support employee experience initiatives and perform other ad hoc tasks as assigned.

Requirements

• Proficient in Microsoft Office tools including Excel and Word.
• High degree of professionalism and ability to maintain confidentiality.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Dependable, organized, and detail-oriented with multitasking abilities.
• Ability to work in a team-oriented environment and adapt to changes.
• Problem-solving capabilities.

Nice-to-haves

• Bachelor's Degree in Human Resources or Business Administration preferred.
• 1 year of experience in human resources preferred.

Benefits

• Health insurance
• Paid holidays
• Professional development opportunities