HR Operations - Administrative Assistant (Part-Time)

Oceanit Laboratories - Honolulu, HI

Part-time - Entry Level

Honolulu, HI

101-250 employees

Professional, Scientific, and Technical Services

About the position

The HR Operations - Administrative Assistant will aid Human Resources operational and recruiting processes by providing efficient and attentive administrative support, record keeping, and project coordination support. This is a part-time in-office role, approximately 20 hours per week.

Responsibilities

• Assist Human Resources staff with paperwork and scheduling of interviews, recruiting activities, orientations, training new employees, managing temporaries, set up of new employee's files and other assigned projects
• Maintaining employee files
• Process invoices for vendors as assigned
• Support Employee engagement activities throughout the company including planning events, and maintaining employee information boards
• Tracking all hiring activity to report weekly
• Preparing new hire orientations
• Complete background checks for employment
• Maintain all training records for staff in all binders/and electronic forms
• Help with employee benefit enrollment for employees
• Maintain all spreadsheets for HR Manager to complete mandatory annual reports
• Manage the training database
• Help in the identification and design of training issues
• Develop leads for trainers and help schedule and manage training sessions
• Maintain cost-of-training data
• Executive assistance as requested
• May also complete other duties as assigned

Requirements

• Organizational skills
• Attention to detail
• Integrity and discretion
• Respect for confidentiality and privacy
• Clear handwriting
• Ability to read and understand a wide range of materials
• Typing, computing, and data entry skills
• Good communication, interpersonal and customer service skills
• Ability to prioritize and work under pressure
• Preferred: Bachelor's degree or equivalent general office experience
• Previous 1-2 years payroll experience preferred
• Effective verbal and written communication skills, both internally and externally
• Detail oriented, dependable and trustworthy

Benefits

• Flexible work environment
• Good work-life balance
• HMAA or Kaiser health plan with tiered options
• Retirement matching
• Combined PTO/sick days