HR Operations Assistant

About the position

The HR Operations Assistant plays a crucial role in supporting the day-to-day operations of the Human Resources Department at Ascension Sacred Heart Pensacola. This position involves facilitating smooth HR operations, assisting with clerical functions, and ensuring effective communication with associates, new hires, and external parties. The role is essential for maintaining confidentiality and supporting administrative processes, particularly in new hire onboarding.

Responsibilities

• Assist with day-to-day operation of HR Department and facilitate smooth functioning of HR operations.
• Represent HR and the organization to associates, new hires, and external parties.
• Perform clerical functions in support of the HR department staff, including screening telephone calls and handling general inquiries.
• Order and maintain office supplies, distribute mail, and process and monitor invoices for payment.
• Coordinate arrangements for meetings, local events, conferences, and workshops.
• Prepare and coordinate meeting materials, presentations, and A/V materials.
• Maintain assigned calendars and schedule meetings and conference calls.
• Support administrative processes for new hire onboarding, including maintenance of I-9 forms.
• Maintain confidentiality in handling highly sensitive information.

Requirements

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Benefits

• Paid time off (PTO)
• Various health insurance options & wellness plans
• Retirement benefits including employer match plans
• Long-term & short-term disability
• Employee assistance programs (EAP)
• Parental leave & adoption assistance
• Tuition reimbursement
• Ways to give back to your community