HR Operations Coordinator

Full-time - Entry Level

Cambridge, MA

1,001-5,000 employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The HR Operations Coordinator performs a variety of HR administrative and technical tasks related to the lifecycle of employment. The HR Operations Coordinator is responsible for performing data maintenance in Vinfen's modern human capital management system (HCMS) and related systems. Typical duties include assisting in employee onboarding, background checks, and personnel file set-up and maintenance. He or she is part of a multi-disciplinary team including benefits, employee relations, and payroll that is charged with efficiently and professionally handling employee data and HR administrative needs.

Responsibilities

• Partners with recruiters, HR Managers, and HR Operations members to seamlessly onboard new employees.
• Works with vendors to process background checks.
• Performs various employee records and information maintenance duties.
• Enters data into HCMS for new hires, terminations, employee status changes, and performance appraisals.
• Uses the HCMS to generate reports, track status, and maintain the accuracy of employee information.
• Acts as a first point of contact for many routine employee HR-related questions.
• Assists with Vinfen's driver's screening process for new hires and annual rescreens.
• Performs routine HR operations office administrative tasks such as file maintenance, assistance with mailings, responding to emails and telephone calls.
• Performs other duties, as assigned.

Requirements

• A bachelor's degree preferred. High school diploma or GED required.
• At least 1 year of experience in an administrative function.
• Strong desire to begin a career in Human Resources.
• Strong time management and writing skills.
• Strong Microsoft Office skills, including Excel.
• Strong attention to detail.
• Ability and comfort in using systems and applications; experience using a HCMS a plus, but not required.
• Must be able to successfully pass a CORI, reference and multi-state background check.

Benefits

• Medical, Dental and Vision Insurance for employees working 30 hours or more.
• 15 days of Vacation, 12 Paid Holidays, 10 Sick Days and 3 Personal Days per year (for employees scheduled for 20 hours or more).
• Education Assistance and Tuition Remission Programs as well as innovative Student Loan Payment Programs.
• Professional Development programs including year-round online training courses and opportunities to earn CEUs.
• Retirement savings programs, including a fully funded, employer-sponsored retirement plan and an employee-funded 403 (b) plan.
• Company paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance.
• Voluntary Term, Whole Life, Accident and Critical Care Insurance.
• Flexible Spending Reimbursement Accounts (Health and Dependent care).
• $500 -- $1,000+ Employee Referral Bonuses with no annual cap!
• Other generous benefits including discounted memberships, access to wellness programs and more!