HR/Operations Coordinator

$75,700 - $123,100/Yr

Ucsf Medical Center - San Francisco, CA

Full-time - Entry Level

San Francisco, CA

101-250 employees

Hospitals

About the position

The HR/Operations Coordinator position at the University of California, San Francisco (UCSF) is a vital role within the Institute for Neurodegenerative Diseases (IND), which is dedicated to advancing research and treatment for neurodegenerative diseases. This position will report directly to the departmental HR Liaison and will engage with a diverse group of approximately 170 faculty, postdocs, and staff members. The HR/Operations Coordinator will be an integral part of a small HR-Admin-Operations team, serving as a primary point of contact for HR-related inquiries and processes within the department. In this role, the coordinator will manage various HR functions including staff advancements, departmental salary equity, and visa sponsorship. The individual will oversee recruitment and hiring processes, conduct new hire orientations, and manage postdoc tracking and renewals. Additionally, the coordinator will provide guidance to supervisors and hiring managers on job description development, hiring processes, recruitment options, equity and salary setting, performance management procedures, and other employee-related inquiries. The ability to analyze, prioritize, and delegate HR-related requests is essential, as is the capacity to exercise sound judgment in determining appropriate actions while consulting with the HR Liaison as necessary. The HR/Operations Coordinator will also be responsible for performing departmental HR procedures in accordance with university policies, utilizing various UCSF systems such as PCMA, HBS, Bearbuy, MyExpense, Connexxus, APRecruit, BrassRing, Advance, and ITFS. Effective interaction with faculty, staff, visitors, and community representatives is crucial, requiring the coordinator to maintain professionalism, resourcefulness, and efficiency. The role also includes training and mentoring current and future HR-Admin team members, and covering for the HR Liaison during their absence. Confidentiality in handling HR-related information is a critical aspect of this position.

Responsibilities

• Manage staff advancements including reclassification, step increases, and retention efforts.
• Oversee departmental salary equity and visa sponsorship processes.
• Coordinate staff recruitment and hiring processes, including new hire orientations and postdoc tracking.
• Advise supervisors and hiring managers on job description development and hiring processes.
• Analyze, prioritize, and delegate incoming HR-related inquiries and requests from staff, students, and faculty.
• Perform departmental HR procedures following university policy using UCSF systems.
• Train and mentor current and future HR-Admin team members.
• Cover for the HR Liaison during their absence.
• Maintain confidentiality of HR-related information.

Requirements

• Bachelor's degree in a related area and/or equivalent experience/training.
• Minimum of 3+ years of related experience in HR or operations.
• Strong interpersonal skills including verbal and written communication, active listening, and critical thinking.
• Knowledge of administrative operational activities such as drafting job descriptions and onboarding processes.
• Solid knowledge of common University-specific computer application programs, including PCMA, MyExpense, and AP Recruit.
• Ability to use discretion and maintain confidentiality in handling sensitive information.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures.

Nice-to-haves

• UC HR-related work experience.
• 3-5 years of HR or operations experience.
• Knowledge of J-1 and H-1B visa processes.
• Thorough knowledge of University rules and regulations regarding budget and personnel management.

Benefits

• Comprehensive health insurance coverage.
• Retirement savings plan options including 401k.
• Paid holidays and vacation time.
• Tuition reimbursement for further education.
• Professional development opportunities.
• Flexible scheduling options.
• Employee discount programs.