HR Payroll and Administrative Specialist 09/26/2024 - Human Resources

Clackamas County Children's Commission - Lake Oswego, OR

Full-time - Entry Level

Lake Oswego, OR

Social Assistance

About the position

The HR Payroll and Administrative Specialist is responsible for managing human resources records, payroll processing, and maintaining the HRIS system. This role involves ensuring compliance with payroll regulations, supporting staff with payroll inquiries, and managing employee records. The specialist will also participate in special projects and uphold the organization's commitment to diversity, equity, and inclusion.

Responsibilities

• Maintain and manage electronic and hard copy Human Resources records, including personnel files, recruitment files, licensing, and training files.
• Process records requests, including verification of employment, unemployment claims, and personnel files.
• Maintain and manage HRIS system, including vendor communication for maintenance and upgrades.
• Troubleshoot general HRIS issues and escalate to vendor as needed.
• Coach users on HRIS system use and update user groups, workflows, and permissions as necessary.
• Input agency information updates and provide data for HR metrics and union negotiations.
• Manage and execute bi-weekly payroll for all staff members.
• Provide support for payroll and timecard-related inquiries and issues.
• Ensure accuracy and compliance of timecards and prepare final checks for terminated employees.
• Report new hires to the State for Child Support orders and enter garnishments and child support orders into Paylocity.
• Calculate and enter summer deductions during fall and spring school sessions.
• Apply the company's time off policy within Paylocity and manage deduction changes/additions.
• Update annual holiday schedule in payroll system and process W2 forms for employees.
• Participate in special projects and perform other duties as assigned.

Requirements

• Bachelor's Degree
• Two years of administrative experience
• Knowledge of Early Head Start and/or Head Start is desirable
• Knowledge of Early Childhood development is highly desirable
• Excellent verbal and written communication skills
• Ability to organize, prioritize, and approach work logically
• Intermediate computer skills; working knowledge of MS Office Suite
• Valid driver's license and insured vehicle available for use on the job
• Compliance with State of Oregon Criminal Background Registry
• Current Pediatric and Adult First Aid/CPR certification
• Ability to pass a health and drug screen
• COVID-19 vaccination and booster required, with exemptions for medical or religious reasons.

Nice-to-haves

• Experience in a similar HR role
• Familiarity with payroll systems and processes

Benefits

• Health insurance
• Paid time off
• Professional development opportunities
• Diversity, Equity, and Inclusion training
• Flexible scheduling options