HR & Payroll Operations Specialist

$55,598 - $74,506/Yr

Homes For Good - Eugene, OR

Full-time - Mid Level

Eugene, OR

About the position

The HR & Payroll Operations Specialist at Homes for Good plays a crucial role in managing payroll and human resources functions. This position is responsible for processing bi-weekly payroll, overseeing benefits administration, and ensuring compliance with federal and state regulations. The specialist will also assist in various HR tasks, including onboarding, employee relations, and maintaining accurate payroll records, contributing to the overall efficiency and effectiveness of the HR team.

Responsibilities

• Process bi-weekly payroll for the entire Agency, ensuring compliance with Federal and State reporting requirements.
• Document, check, review, and verify payroll figures and records for accuracy.
• Review Agency policies and the Collective Bargaining Agreement to implement payroll-related policies and coordinate changes with Agency leaders.
• Provide information on Human Resources rules, collective bargaining agreements, and labor regulations to employees and departments.
• Manage payroll-related tasks including maintenance of employee records, pay action changes, and calculating adjustments.
• Prepare reports, statements, and summaries related to payroll transactions.
• Update the Agency benefit system for timely enrollment and termination based on personnel actions.
• Reconcile monthly benefit premium statements and prepare for approval and processing.
• Track and reconcile employee paid time off (PTO) balances.
• Process transactions related to the Agency's retirement plan, including payroll changes and loan administration.
• Assist the Human Resources Director in administering HR functions including reclassifications and labor negotiations.
• Participate in onboarding new employees regarding timekeeping and benefits education.
• Respond to requests for verifications of employment and earnings.
• Support the HR Generalist in recruiting, onboarding, and leave administration.
• Communicate with employees to ensure understanding of their benefits and troubleshoot issues with benefit vendors.
• Plan and oversee annual open enrollment and assist in preparing employee training programs.
• Act as a liaison for resolving HRIS, payroll, and benefits administration system user issues.

Requirements

• 3 years of administrative experience in payroll processing and employee benefits administration.
• Associate's degree or equivalent experience.
• Certified Payroll Professional (CPP) highly preferred.
• Proficiency in Microsoft Excel for data analysis and payroll calculations.
• Strong communication skills, both verbal and written.
• Knowledge of payroll processing systems and financial record keeping.

Nice-to-haves

• Experience with HRIS systems and payroll software.
• Understanding of federal, state, and local labor laws and regulations.
• Ability to handle sensitive information with discretion.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Generous paid time off (PTO) starting at 5 weeks per year
• 12% contribution of monthly salary into a retirement account after 6 months of employment
• Flexible scheduling options