HR & Payroll Specialist (Bi-Lingual Required)

$80,000 - $90,000/Yr

Cold Storage Manufacturing - Union City, CA

Full-time - Mid Level

Remote - Union City, CA

Construction of Buildings

About the position

A growing construction/service company in Union City, CA is looking for a full-time Payroll & HR Specialist (Bi-lingual required) to join our team. The position requires the ability to multi-task and work well in a fast-paced environment while maintaining a positive and friendly attitude. The ideal candidate will be professional, detail-oriented, and very knowledgeable in processing payroll, QuickBooks, and California Labor Laws. Previous experience working in the construction industry and familiarity with ADP payroll programs is preferred. In this role, you will be responsible for various payroll functions including collecting timesheets and work orders from hourly employees, maintaining and managing employee time and attendance records, and processing bi-weekly payroll accurately and on time. You will also record payroll information in QuickBooks, maintain vacation and absence records, and perform payroll analysis as required. Handling payroll inquiries and discrepancies, ensuring accurate and timely payment of payroll taxes and other withholdings, and preparing certified payroll reports on prevailing wage projects are also key responsibilities. Additionally, you will collaborate with insurance providers and benefits brokers on benefit processes and renewals, assist in administering employee benefits programs, and provide information to employees regarding benefits. You will ensure payroll benefit deductions are accurate and processed correctly with payroll. In the human resources aspect, you will interpret and maintain all company policies and procedures, ensure compliance with federal, state, and local employment laws, and act as a point of contact for managers regarding employee relations issues. Conducting internal investigations, assisting with the hiring process, and managing all leave of absence requests are also part of your duties. You will be responsible for maintaining and updating the Employee Handbook annually and ensuring confidentiality and security of employee information at all times.

Responsibilities

• Collect timesheets and work orders from hourly employees.
• Maintain and manage employee time and attendance records.
• Process the bi-weekly payroll accurately and on time.
• Record payroll information in QuickBooks.
• Maintain vacation and absence records.
• Perform payroll analysis as required.
• Handle payroll inquiries and discrepancies.
• Ensure accurate/timely payment of payroll taxes and other withholdings.
• Prepare certified payroll reports on prevailing wage projects as needed.
• Review and improve payroll policies and procedures.
• Support all internal and external audits related to payroll.
• Interpret new legislation impacting payroll and implement as needed.
• Collaborate with insurance providers and benefits broker on benefit process and renewals.
• Assist in administering employee benefits programs.
• Provide information to employees regarding benefits and address inquiries.
• Ensure payroll benefit deductions are accurate and processed correctly with payroll.
• Regularly interpret and maintain all company policies and procedures.
• Ensure compliance with federal, state and local employment laws.
• Act as a point of contact for managers regarding employee relations issues.
• Conduct internal investigations involving employee relations issues.
• Assist managers with the hiring process for job openings.
• Conduct the onboarding process for new employees.
• Compile separation paperwork and conduct exit interviews.
• Manage all LOA, FMLA/CFRA, PDL and PFL requests.
• Maintain and update the Employee Handbook on an annual basis.
• Maintain accurate and up-to-date employee records.

Requirements

• 5+ years in Payroll Administration
• 5+ years in Human Resources Management
• 3+ years QuickBooks experience
• Bilingual in English/Spanish is required
• BA/BS in accounting or similar field
• Knowledge of QuickBooks and ADP Workforce Now
• Strong accounting, reconciliation, and analytical skills
• Knowledge of applicable local, state and federal rules and laws
• Demonstrated high level of confidentiality and discretion
• Strong interpersonal, verbal and written communication skills
• Excellent organizational, analytical, time-management and multi-tasking skills
• Proficient in Microsoft Office, specifically Excel and Word
• Tech savvy
• Punctual
• Enjoys interacting with people
• Good organizational skills
• Demonstrate professionalism and confidence

Nice-to-haves

• Certified Payroll Professional designation preferred, but not required

Benefits

• Continuing education credits
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Work from home
• Vision insurance
• 401(k) matching
• Life insurance