HR Payroll Specialist

System One - Wall Township, NJ

Full-time - Entry Level

Wall Township, NJ

Administrative and Support Services

About the position

The HR Payroll Specialist is responsible for managing the payroll functions of the company, ensuring timely and accurate processing of payroll for all employees. This role involves maintaining employee records, tracking hours worked, administering employee benefits, and ensuring compliance with relevant tax laws using the Paylocity system.

Responsibilities

• Process weekly payrolls through Paylocity for all employees, ensuring timely and accurate payments.
• Review timesheets for completeness and accuracy, including overtime, paid time off, and deductions.
• Calculate wages, bonuses, commissions, and other compensation accurately.
• Ensure payroll complies with federal, state, and local tax laws and regulations.
• Maintain accurate payroll records and employee data within the Paylocity system.
• Manage employee benefit deductions, including health insurance, retirement plans, and voluntary benefits.
• Handle payroll-related questions regarding benefits, deductions, and garnishments.
• Generate payroll reports, including tax, benefit, and compensation data, for management review.
• Prepare and file necessary payroll tax forms and year-end reports (e.g., W-2s, 1099s).
• Assist employees with payroll inquiries and resolve any discrepancies related to payments or deductions.
• Manage employee self-service portals for pay stubs, tax forms, and other HR-related documentation.
• Maintain confidential information by adhering to legal and ethical standards.
• Assist with employee onboarding, offboarding, and open enrollment.
• Responsible for timely and successful month-end and year-end payroll close functions.
• Work with the reporting manager on special projects related to HR and payroll functions.
• Other duties as assigned.

Requirements

• Bachelor's degree in Human Resources, Accounting, Business Administration, or related field preferred.
• 2+ years of payroll processing experience, preferably using Paylocity or a similar payroll system.
• Knowledge of payroll regulations, including tax filing, wage laws, and benefits administration.
• Proficiency in Paylocity payroll processing system.
• Experience with HRIS systems and benefits administration.
• Familiarity with multi-state payroll processing.
• Strong communication skills for employee and management interaction.
• Bilingual preferred - English/Spanish.

Benefits

• Health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.