HR Payroll Specialist

$41,600 - $41,600/Yr

Unclassified - Millbrook, AL

Full-time - Entry Level

Millbrook, AL

About the position

The HR Payroll Specialist at the City of Millbrook is responsible for assisting in the efficient operation of payroll processing. This role involves managing payroll-related data, ensuring compliance with federal, state, and local laws, and maintaining accurate payroll records. The specialist will also handle employee inquiries regarding payroll and assist with various administrative human resources duties.

Responsibilities

• Collects, reviews, and audits employee time cards for bi-weekly payroll compilation.
• Compiles payroll data from time cards and other records.
• Records changes affecting net wages such as exemptions, insurance coverage, voluntary deductions, and garnishments.
• Prepares all wage tax deposit requirements for payrolls, including federal and state tax requirements.
• Prepares and responds to payroll correspondence including employment verification and unemployment claims.
• Maintains payroll files in an orderly manner.
• Notifies Treasurer of payroll total for fund transfers.
• Assists employees with payroll-related questions.
• Assists in preparing W-2's and other end-of-year payroll tax filing forms.
• Maintains direct deposit information for employees.
• Processes garnishments and court-ordered payroll deductions.
• Prepares checks for payroll deductions including garnishments, child support, and benefits.
• Ensures timely payments are made.
• Assists in the onboarding process of new employees.
• Prepares employee separation notices and related documentation.
• Assists in reporting responsibilities related to ACA reporting.
• Generates reports for all leave accrual balances through the payroll system.
• Answers telephone inquiries courteously and takes messages.
• Prepares memos, reports, and other documents as required.
• Assists with open enrollment for employee benefits.
• Follows all local, state, and federal laws relating to record-keeping requirements and compliance issues.
• Communicates issues with accounting software with vendors.
• Assists external auditors with payroll information.

Requirements

• High school diploma or equivalent.
• 2 or more years of experience in payroll administration and accounting, including processing payroll taxes.
• Knowledge of laws and regulations pertaining to personnel and payroll administration.
• Lawfully eligible to work in the United States without sponsorship.
• Willingness to comply with all City of Millbrook policies and procedures.
• Ability to read, analyze, and interpret general business periodicals, professional journals, and technical procedures.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages.
• Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.
• Ability to prioritize and organize work and make decisions in accordance with policies.
• Knowledge of accounting software, human resource systems, spreadsheet software, and word processing software.

Benefits

• Full-time position with a pay rate of $20 an hour.