HR & Payroll Specialist

Ipsen Pharma - Cherry Valley, IL

Full-time

Cherry Valley, IL

Food Services and Drinking Places

About the position

The HR/Payroll Specialist at Ipsen USA plays a crucial role in ensuring the accurate and timely processing of payroll for all employees. This position is responsible for overseeing payroll operations, which includes the calculation and delivery of payroll, tax filing, and the generation of various reports in accordance with company policies and procedures. The HR/Payroll Specialist collaborates closely with the internal HR team and interacts directly with associates and managers to address payroll-related inquiries and issues. This role requires a high level of confidentiality and attention to detail, as it involves handling sensitive employee information. In this position, the HR/Payroll Specialist will manage the payroll processing for all employees, ensuring that all transactions within the HRM system are reviewed, approved, and followed up on in a timely manner. This includes new hire entries, job and compensation changes, transfers, terminations, tax withholding, and timekeeping. The specialist will also be responsible for developing and producing all required payroll reports, ensuring that the information provided is accurate, meaningful, and timely for various internal and external partners. Additionally, the HR/Payroll Specialist will assist with the administration of the 401(k) plan, including service tickets, funding, reporting, and auditing. This role acts as a technical resource for HR and other departments, addressing and resolving inquiries related to payroll and HRM system functions. Training new and existing employees on HRM system processes and capabilities is also a key responsibility. The specialist will interpret company policies and government regulations affecting payroll procedures and will complete special projects as assigned, while maintaining technical competency and staying current with industry changes.

Responsibilities

• Oversee the processing of payroll for all employees to ensure accurate calculation, timely delivery, and cost-effective operation of payroll.
• Review, approve, and follow up on transactions within the HRM system including new hire entry, job and compensation changes, transfers, terminations, tax withholding, withholding orders, timekeeping, and direct deposit.
• Develop and produce all required and requested payroll reports, ensuring accurate, meaningful, and timely information to various internal and external partners.
• Assist with 401(k) plan administration including service tickets, funding, reporting, and auditing.
• Act as a technical resource to HR and other departments to address and resolve inquiries and problems regarding payroll and HRM system functions.
• Ensure the training of new and present employees' knowledge of HRM system processes and capabilities.
• Interpret company policies and government regulations affecting payroll procedures.
• Complete special projects as assigned.

Requirements

• Bachelor's degree or other related degree from an accredited college or university.
• Three to five years of payroll experience required.
• HRM system or equivalent software experience required.
• Experience with Paylocity preferred.
• Knowledge and experience with wage attachments and multi-state tax employment tax jurisdictions.
• Knowledge of wage and hour laws relating to employee compensation, hours worked, record keeping, etc.
• Strong communication skills; verbal, written as well as listening skills.
• Possess strong IT skills (such as MS Office, Word, Powerpoint, HRIS systems, etc.).
• Ability to maintain confidential information; possess strong integrity and ethical standards.

Nice-to-haves

• Experience in a fast-paced environment and ability to juggle competing priorities.
• Strong organizational skills to manage records and meet deadlines.

Benefits

• Generous 401k plan with company match
• Paid holidays
• Paid time off
• Tuition reimbursement
• Robust benefits package from day one, with no waiting period.