HR Preboarding Specialist

OU Medicine - Denver, CO

Full-time - Entry Level

Denver, CO

10,001+ employees

Ambulatory Health Care Services

About the position

Under general supervision, the HR Preboarding Specialist will be responsible for the preboarding of all new employees, contingent workers, and students at OU Health, ensuring a seamless and positive preboarding experience. This role involves communicating company details and preboarding requirements to new hires before their start date, gathering and validating regulatory requirements, performing HRIS data entry, problem solving, and answering new hire questions regarding their preboarding process. The specialist will facilitate the administrative aspects of employee, contingent worker, and student preboarding, including the completion of all new hire paperwork and ensuring that all new hires experience a positive preboarding experience. The HR Preboarding Specialist will own the data integrity of new hire information entered into the HRIS system and ensure that all initial minimum requirements for the position have been met in accordance with OUH policies and procedures. This includes processing Employment Verifications through E-Verify, creating initial employee files, and monitoring and responding in a timely manner to emails, phone calls, and related tasks regarding preboarding and hiring with candidates, talent acquisition, and hiring leaders. The specialist will partner with Talent Acquisition and the Talent Management teams to ensure the preboarding process runs seamlessly and may assist with or manage special projects as needed. This position requires excellent communication skills, both verbal and written, as well as strong customer service and data entry skills. The ability to multi-task and prioritize in a fast-paced environment is essential, along with a strong understanding of compliance and auditing principles. The HR Preboarding Specialist will work with confidential materials and employee information, maintaining confidentiality at all times.

Responsibilities

• Facilitate the administrative aspects of employee, contingent worker, and student preboarding including all new hire paperwork completion.
• Ensure all new hires experience a positive preboarding experience.
• Own the data integrity of new hire information entered into the HRIS system.
• Ensure all initial minimum requirements for the position have been met in accordance with OUH policies and procedures.
• Process Employment Verifications through E-Verify.
• Create initial employee files.
• Monitor and respond in a timely manner to emails, phone calls, and related tasks regarding preboarding and hiring.
• Partner with Talent Acquisition and the Talent Management teams to ensure the preboarding process is running seamlessly.
• Assist with and/or manage special projects as needed.

Requirements

• Bachelor's Degree required; Human Resources or Business degree preferred.
• 1 or more years of professional work experience required; 2 or more years of experience in Human Resources preferred, or an equivalent combination of education and experience.
• Excellent listening, verbal, phone and written communication skills.
• Excellent customer service skills.
• Excellent data entry skills.
• Preferred working knowledge of HRIS systems such as Workday.
• Strong problem solving skills and detail orientation.
• Strong knowledge of federal and state laws and how they apply to human resources.
• Strong understanding of and ability to utilize principles of compliance and auditing.
• Ability to multi-task and prioritize in a fast paced environment.
• Ability to manage small project assignments as necessary.
• Ability to work with confidential materials and employee information and maintain confidentiality at all times.

Benefits

• PTO
• 401(k)
• Medical plans
• Dental plans