Everett Public Schools - Everett, MA

posted 27 days ago

Full-time - Mid Level
Everett, MA
Educational Services

About the position

The HR Specialist - Benefits & Payroll at Everett Public Schools is responsible for managing employee benefits programs and payroll processing. This role involves ensuring accurate benefits enrollments, assisting with new-hire orientations, and maintaining employee time records. The specialist will also handle inquiries related to benefits and payroll, process leave-of-absence requests, and collaborate with HR staff to ensure compliance with relevant laws and regulations.

Responsibilities

  • Ensures the accuracy of all benefits enrollments.
  • Assists with new-hire orientations.
  • Performs quality checks of benefits-related data.
  • Assists employees regarding benefits claim issues and plan changes.
  • Distributes all benefits enrollment materials and determines eligibility.
  • Enrolls employees with carriers and processes life status changes.
  • Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.
  • Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA.
  • Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities.
  • Assists with the open enrollment process.
  • Calculates adjustments to be made to payroll due to separations or Leave of Absences.
  • Ensures proper processing of payroll deductions for taxes, benefits, and other deductions.
  • Reconciles payroll to the general ledger.
  • Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
  • Maintains Longevity records and Job/Salary records in MUNIS according to contract requirements.
  • Maintains records for contract-related special pay and stipends, as well as job/salary records in MUNIS.
  • Collaborate with Human Resources staff to ensure accurate and timely completion of all payroll documents, W-4, I-9, insurance benefit applications, retirement applications, 403(b) authorizations and other relevant payroll documents for new employees.
  • Coordinate with City Retirement and Human Resources staff on benefits-related matters.
  • Maintain a filing system of memorandums or other instructions from the Superintendent of Schools, Assistant Superintendent for Finance & Operations or other designated employees indicating a change or modification in salary, stipends and other forms of compensations.
  • Performs other duties as assigned.

Requirements

  • Bachelor's degree in human resources or related field of study.
  • Two years of experience in accounting or bookkeeping with at least one year of experience in payroll preferred.
  • Extensive knowledge of employee benefits and applicable laws.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite or related software.
  • Proficient with or the ability to quickly learn payroll software.
  • Ability to work successfully and collaboratively in a deadline-based environment.
  • Ability to maintain confidentiality and data integrity.

Nice-to-haves

  • SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) certification credential.
  • Experience utilizing Munis.
  • Experience utilizing Harpers Payroll.
  • Demonstrated knowledge of school district structure.
  • Demonstrated knowledge of Harpers Payroll and X2.
  • Demonstrated proficiency in Google Docs.

Benefits

  • Dental insurance
  • Life insurance
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