HR Specialist

$52,000 - $54,080/Yr

Arizona Dream Team I - Phoenix, AZ

Part-time,Full-time - Entry Level

Phoenix, AZ

Furniture, Home Furnishings, Electronics, and Appliance Retailers

About the position

The HR Specialist role involves managing the onboarding process for new hires, ensuring compliance with state requirements, and coordinating orientation activities. This position is crucial for maintaining accurate employee records and facilitating communication between new hires and management. The HR Specialist will also handle various administrative tasks related to payroll and benefits management, contributing to the overall efficiency of the HR department.

Responsibilities

• Check new hires intake paperwork submitted by recruiting specialist for GH and DTA orientation.
• Prepare state paperwork the week before for GH and DTA orientation.
• Fill out state required forms with applicants the day of orientation.
• Ensure new hires make necessary corrections on orientation training documents.
• Check new hires Group Home/DTA orientation packets.
• Coordinate with the GH/DTA orientation facilitator to have orientation paperwork signed and turned in the same day of orientation.
• Enter new GH and DTA new hires into the Paycom system and have the logins ready for the orientation facilitator.
• Send an updated email with new hire contact information to all parties.
• Assign new hires timecards to the pertaining director.
• Submit new hires to the following systems: Az New Hire, I-9 verification, OIG's and SAMS, central registry, and APS the day of orientation.
• File in the proper folders.
• Follow up with CBC submission and results on the same day of orientation.
• Create new hire file on the same day.
• Turn in employee file to HR director the same day.
• Prepare daily orientation packets for new hire applicants for Group home and DTA.
• Follow up in a timely manner with any orientation corrections/missing information.
• Turn in file for system input.
• Prepare orientation packets/cover sheets/member orientations for Group Home and DTA orientation.
• Coordinate reviews with the director and CEO, send calendar invites, schedule review times with staff/upper management.
• Send email out to managers requesting review sheets with employees' first, last name, and hire date.
• Prepare review sheets for directors with pay rate/write ups/trainings the day of reviews.
• Notarize criminal affidavit for employee files.
• Follow up with employment verifications within 24 hrs.-48 hrs.
• Create verification/offer letters for employees when requested within 24 hrs-48 hrs.
• Update matrix as needed with documents turned in by staff, i.e. ID's, DL's, FC's, driving records, etc. and file.
• Fact Findings-scan and email requested documents.
• Work side by side with the owner of the company regarding yearly incentives.
• Add incentives before payroll is processed.
• Verify and enter retro pay distribution.
• Request and process position change forms for pay rate changes, position changes, and follow up with personal action form in Paycom to update changes.
• Communicate with the Paycom specialist about anything that has to do with Payroll.
• Escalate Paycom issues staff or managers have.
• Answer ASK HERE inquiries.
• Distribute paper checks when needed.
• Add training times into Paycom.
• Convert staff from 1099 to W2 after 90-day review/Send email update with new logins to Manager.
• Approve timecards every Monday before payroll is run.
• Handle labor law claims.
• RUN OIGS' and SAMS monthly for active employees.
• Run fingerprint card verifications every six months.
• 401 K management.
• Benefits Management.
• ACA filing.

Requirements

• The ability to work within a team.
• The ability to meet deadlines.
• Excellent customer service skills.
• Ability to work under pressure.
• Clear verbal skills to communicate well with candidates and managers.
• Proficient writing skills to produce necessary reports.
• Must obtain notary license/stamp.

Nice-to-haves

• 1 year of HR experience (Preferred)

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance