HR Specialist

HNTB - Overland Park, KS

Full-time - Mid Level

Overland Park, KS

Professional, Scientific, and Technical Services

About the position

The HR Compliance Specialist at HNTB is responsible for managing a variety of HR compliance activities, including government-related reporting, immigration processes, and ADA accommodations. This role ensures adherence to federal, state, and local laws and regulations, while also providing timely and accurate data to internal and external stakeholders. The position plays a crucial role in maintaining compliance and supporting the company's commitment to diversity and inclusion.

Responsibilities

• Ensures timely submission of Form I-9 completion.
• Audits and tracks Form I-9 submissions and assists with reporting results.
• Creates and develops training resources, materials, and communication for local offices regarding Form I-9 requirements.
• Serves as a liaison between immigration counsel and internal employees to drive all immigration needs.
• Ensures timely submission of all employment-based visa processes and provides guidance to internal stakeholders.
• Reviews and analyzes new local, state, and federal legislation.
• Assists with conducting various internal audits to ensure compliance with the OFCCP/EEOC.
• Leads all aspects for employees and applicants requesting a reasonable accommodation under the ADA.
• Creates and develops reports in HNTB's human capital management software.
• Responds to requests and sends corresponding data and reporting to vendors, required reporting agencies, and internal marketing teams as needed for proposals.
• Assists with the development of Affirmative Action Plans (AAPs), EEO-1 reporting, VETs, and disability requirements.
• Creates and develops educational materials for offices and supports or participates in presentations about HNTB's role in federal, state, and local compliance programs.
• Participates in OFCCP, state, and other external audits to ensure and maintain HNTB's regulatory compliance.
• Reviews, audits, and prepares files as needed for site visits and desk audits.
• Leads the firmwide outreach strategy activities.
• Coordinates required notice postings for all offices to ensure federal, state, and local compliance.
• Audits vendor system for updated HNTB locations and contacts.
• Maintains compliance resources on HNTB's internal website and participates annually in the review of human resources policies.
• Updates, posts, and archives policies and documents on the firmwide retrieval site to ensure access to current data and information.
• Identifies issues and escalates to manager to ensure quality performance of programs and processes.
• Participates in special projects as required, including assisting in other areas of the team and/or department, and ensures all assigned tasks are completed timely.
• Performs other duties as assigned.

Requirements

• Bachelor's degree in relevant field and 3 years relevant experience, or In lieu of Bachelor's degree, 7 years relevant experience.
• Able to meet deadlines and manage multiple priorities.
• Detail oriented.
• Problem solving and critical thinking skills.
• Vendor management.
• Excellent communication skills, both verbal and written.
• Excellent customer service skills.
• PC proficiency (MS Word, Excel, Outlook).

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401k
• Paid holidays
• Flexible scheduling
• Professional development opportunities
• Employee stock purchase plan