HR Specialist

Aston Carter - Poway, CA

Full-time

Poway, CA

Administrative and Support Services

About the position

The HR Specialist plays a crucial role in coordinating and administering HR programs and services for US employees, focusing on areas such as recruiting, onboarding, safety, and compliance. This position serves as a key resource for employees and managers, providing direction and support while performing various HR and administrative tasks to enhance HR operations.

Responsibilities

• Respond to controlled entry and greet incoming vendors and visitors at the reception desk.
• Act as the first point-of-contact for HR inquiries, directing customers to appropriate HR staff members.
• File employee documents and assist with year-end archiving.
• Create FedEx labels and prepare purchase orders for the HR department.
• Coordinate employee recognition programs and maintain gift card supply.
• Manage various employee programs and drives, such as Toys for Tots and Food Drives.
• Order flowers and plants for employees in significant situations.
• Coordinate the annual service awards lunch event.
• Maintain the employee badging system and troubleshoot access issues.
• Order supplies for the HR department and maintain the company telephone list.
• Update labor law and legal posters annually and maintain employee bulletin boards.
• Serve as vendor interface for on-site amenities like coffee machines and vending machines.
• Maintain the Open Position List and manage job postings on various platforms.
• Act as the primary recruiter for temporary, intern, and designated regular hire positions.
• Send out offer letters and new hire packets, and coordinate pre-employment requisites.
• Prepare new hire packets and facilitate new hire orientation.
• File Workers' compensation claims and maintain communication with third-party administrators.
• Coordinate ergonomic evaluations and maintain related spreadsheets.
• Serve on the Safety Council and maintain safety metrics.
• Manage safety-related communications and maintain safety bulletin boards.
• Track and maintain evacuation and disaster reports, and update the Safety Manual.
• Serve as lead liaison to Area Safety Coordinators and provide training and support.
• Manage online and on-site safety training programs and verify training requirements.

Requirements

• HR experience with an emphasis in recruitment and safety.