HR Specialist

Hr Impact - Closter, NJ

Full-time

Closter, NJ

Professional, Scientific, and Technical Services

About the position

The HR Specialist plays a crucial role in supporting both external clients and the internal team at HR Impact, Inc. This position is designed to assist in managing the entire life cycle of an employee, which encompasses various aspects of human resources. The HR Specialist will be involved in day-to-day employee engagement, selection and hiring processes, employee relations, and performance management. Additionally, the role includes important interactions with payroll and benefits, ensuring that all employee needs are met efficiently and effectively. In this role, the HR Specialist will work closely with senior team members to provide high-touch service to multiple clients simultaneously. This requires a professional demeanor and the ability to interact at all levels within the organization. The HR Specialist will collaborate with HR Consultants to manage all functional areas of Human Resources, including Employee Relations, Recruitment, Onboarding, and Performance Management. A key responsibility will be to support full-life cycle recruiting, which includes maintaining job postings, managing applicant tracking systems, sourcing candidates, and scheduling interviews. The HR Specialist will also be responsible for facilitating new hire communication and paperwork, ensuring a smooth onboarding experience for new employees. This includes preparing offer letters and required documentation. The role requires a proactive approach to benefit and payroll administration, troubleshooting issues, and resolving questions related to policy interpretation, benefit enrollment, and payroll discrepancies. The HR Specialist will maintain employee files, support HR audits, and manage regular and ad hoc reporting as needed. Overall, this position is integral to the success of the HR function within the organization, ensuring compliance and effective communication across teams.

Responsibilities

• Assist external clients and internal team in supporting the entire life cycle of an employee.
• Work with senior team members to service multiple clients concurrently.
• Interact professionally at all levels to ensure high-touch service.
• Handle day-to-day management of all Human Resources functional areas: Employee Relations, Recruitment, Onboarding, and Performance Management.
• Support full-life cycle recruiting, including maintaining job postings and applicant tracking system(s), sourcing candidates and scheduling interviews.
• Facilitate new hire communication, paperwork (offer letter, required new hire documentation, etc.) and overall new hire onboarding experience.
• Implement internal and client improvements and efficiencies to workflows and processes.
• Ensure internal communication aligns HR, payroll and benefits teams to reflect all changes/employee needs are met timely and accurately.
• Support day-to-day HR/payroll administration (i.e. processing new hires, PTO requests, direct deposit enrollments, tax changes, administering and processing COBRA, etc.).
• Assist broker with carriers to ensure plans are established and administered correctly.
• Manage client HRIS administration.
• Maintain proactive approach to benefit and payroll administration, including troubleshooting and resolving questions and issues.
• Assist employees with general questions related to policy interpretation, benefit enrollment, claim adjudication, leaves of absence, leave accruals, benefit deductions, fringe benefits, and paycheck discrepancies.
• Troubleshoot any system issues - partner directly with carriers/vendors as needed.
• Support team with general compliance tracking and managing notice requirements.
• Maintain employee files, including personnel files, I-9 Forms, agreements, policy acknowledgements, etc.
• Support with HR audits and projects as needed.
• Manage regular and ad hoc reporting.

Requirements

• Minimum 3-5 years' experience within HR/Benefits function.
• Exposure to Human Resources policies and practices.
• Strong working knowledge of Microsoft Office, including proficiency in Excel.
• HRIS experience required.
• Customer-focused: timely, responsive, diligent, accurate.
• Self-starter with the ability to work within a timeline.
• Exhibits strong professional judgement with confidential information.
• Possess good organizational skills.
• Strong personal communication skills - must be able to communicate with clients at all levels.
• Ability to clearly follow appropriate control and audit procedures.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance