HR Specialist

Stony Brook University - Hampton Bays, NY

Full-time

Hampton Bays, NY

Educational Services

About the position

The Human Resources Department is seeking a skilled and detail-oriented individual to join our HR team. The ideal candidate will play a pivotal role in managing, optimizing, and overseeing the accurate management of our Human Resources Information Systems (HRIS) data. This position is crucial for ensuring that our HRIS is functioning effectively and efficiently, which in turn supports the overall operations of the HR department. In this role, you will be responsible for maintaining and updating employee data information within our human resource platforms. You will oversee data integrity by conducting regular audits and implementing corrective measures as necessary. Continuous evaluation and enhancement of HRIS processes for efficiency and effectiveness will be a key part of your responsibilities. You will also identify areas for automation and implement solutions to streamline data management, which is essential for improving the overall productivity of the HR team. Additionally, you will be responsible for generating HR metric reports, such as employee anniversaries, monthly new hires, and monthly termination reports. Responding to internal departments regarding current and former employee information will also be part of your duties, along with handling ad hoc requests and assignments to assist the department. You will assist in the development of standard and automated reports for ongoing needs, create pivot tables and charts, and develop workflow materials to track and present data effectively. Collaboration with the HR department will be essential as you troubleshoot and resolve issues promptly. You will provide general support in the areas of people metrics and reporting, manage the Learning Management System (LMS) to ensure organization-wide compliance, and compile data to create and run reports that support HR operations needs. Furthermore, you will create, maintain, and ensure quality assurance of key human resources data sets, reports, and metrics, while developing HR dashboards and analytics tools to streamline HR processes and provide actionable insights. As the system administrator for HR systems, applications, and integrations with other systems, you will collaborate with the HR Leadership Director of HR Systems and the Assistant Director of Human Resources to plan and configure the HRIS, set up, and test new applications and features. Supporting system maintenance, managing software implementations and upgrades, and working with vendors to implement solutions or enhancements will also be part of your responsibilities. You will prepare training materials, guides, and documentation related to HRIS configurations and processes, and keep abreast of HR technology trends and best practices. Other duties may be assigned as needed.

Responsibilities

• Maintain & update employee data information in human resource platforms.
• Oversee data integrity by conducting regular audits and implementing corrective measures.
• Continuously evaluate and enhance HRIS processes for efficiency and effectiveness.
• Identify areas for automation and implement solutions to streamline data management.
• Generate HR metric reports such as employee anniversaries, monthly new hires, and monthly termination reports.
• Respond to internal departments regarding current and former employee information.
• Handle ad hoc requests and assignments as needed to assist the department.
• Assist in the development of standard and automated reports for ongoing needs.
• Create Pivot Tables and Charts and workflow material to track and present data.
• Work closely with HR department to troubleshoot and resolve issues promptly.
• Provide general support in the areas of people metrics and reporting.
• Manage LMS system to ensure organization-wide compliance, configure, compile data, create and run reports to support HR operations needs.
• Create, maintain, and ensure quality assurance of key human resources data sets, reports, and metrics.
• Develop HR dashboards and analytics tools to streamline HR processes and provide actionable insights.
• Serve as system administrator for HR systems, applications, and integrations with other systems.
• Collaborate with the HR Leadership Director of HR Systems and Assistant Director of Human Resources to plan and configure the HRIS, set up, and test new applications and features.
• Support system maintenance, manage software implementations and upgrades.
• Work with vendors to implement solutions or enhancements.
• Prepare training materials, guides, and documentation related to HRIS configurations and processes.
• Keep abreast of HR technology trends and best practices.

Requirements

• Skilled in managing and optimizing HRIS data.
• Detail-oriented with strong analytical skills.
• Experience in conducting data audits and implementing corrective measures.
• Ability to evaluate and enhance HRIS processes for efficiency.
• Proficient in generating HR metric reports and data analysis.
• Strong communication skills to respond to internal departments regarding employee information.
• Experience in creating automated reports and data tracking materials.
• Proficient in using pivot tables and charts for data presentation.
• Ability to troubleshoot and resolve HRIS issues promptly.
• Experience in managing LMS systems and ensuring compliance.
• Strong organizational skills to manage multiple tasks and projects.
• Familiarity with HR technology trends and best practices.

Nice-to-haves

• Experience with software implementations and upgrades in HRIS.
• Knowledge of data automation tools and techniques.
• Familiarity with vendor management and collaboration.
• Experience in preparing training materials and documentation.