HRIS Administrator and Payroll Specialist

Robert Half - Aurora, IL

Full-time - Mid Level

Aurora, IL

Administrative and Support Services

About the position

The HRIS Administrator and Payroll Specialist will be responsible for managing payroll processes, maintaining employee data, and ensuring compliance with payroll regulations in a construction industry setting. This hybrid role requires meticulous attention to detail and strong organizational skills to handle payroll inquiries and maintain accurate records.

Responsibilities

• Accurately prepare and process paychecks for all personnel, ensuring statutory deductions are appropriately withheld and updated in the payroll system.
• Review and update employee data, including changes related to pay rates, payroll deductions, terminations, promotions, and new hires.
• Collect, receive, sort, and count timesheets from field personnel, inputting data into the payroll system and reviewing reports for accuracy.
• Maintain organized payroll records and files, including sick time, vacation, and other leaves accrued by employees.
• Prepare complex administrative reports, statements, lists, and other documents requiring data gathering and complex calculations.
• Process journal entries for payroll and related benefit plans and handle tax rate information.
• Respond to employee inquiries concerning payroll deductions, wage rates, and other payroll-related information according to established policies and procedures.
• Remain cognizant of regulatory changes affecting withholding of employee's earnings and income reporting to ensure payroll policies and procedures are in accordance with legal requirements.
• Assist with audits from regulatory partners and address certified payroll requirements.
• Analyze and maintain ADP Workforce Now data to the general ledger and prepare ad-hoc and periodic reports as needed.

Requirements

• Minimum of 3 years of experience in a similar role within the construction industry
• Proficiency in using ADP for payroll and ADP Workforce Now
• Strong knowledge of general accounting principles and procedures
• Experience with payroll for unionized employees
• Familiarity with HRIS systems and their administration
• Proficiency in payroll tax reporting and compliance
• Ability to maintain confidentiality and handle sensitive information with discretion
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Strong problem-solving skills and attention to detail
• Proficiency in Microsoft Office Suite, particularly Excel.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan