HRIS & Benefits Coordinator

$50,000 - $50,000/Yr

Hugo Boss - New York, NY

Full-time - Entry Level

Hybrid - New York, NY

10,001+ employees

Clothing, Clothing Accessories, Shoe, and Jewelry Retailers

About the position

Our vision is to establish HUGO BOSS as the leading premium tech-driven fashion platform worldwide and to be one of the top 100 global brands. At HUGO BOSS, we work as a team to apply our knowledge, skills, and experience together and create a diversity of ideas and solutions. What unites us? We love fashion, we change fashion! At HUGO BOSS, you have the opportunity to contribute your personality, ideas, and creativity — because only when we break new ground together can we create something unique. Become part of our team of more than 14,000 employees worldwide and shape your future at HUGO BOSS! Given the nature of Talent Pools, please note that the selection process may take additional time as we match candidates with suitable vacant positions. We will be in contact with you as soon as we identify a fitting opportunity - thank you for your patience. As a member of the HUGO BOSS Human Resources team, the HRIS & Benefits Coordinator will support the administration of all employee transactions within our HRIS system (SAP) and benefit platforms and ensure all transactions are processed in a timely manner. In addition, the HRIS & Benefits Coordinator will serve as a first point-of-contact for all general benefits inquiries and provide leave of absence and Workers' Compensation administration support.

Responsibilities

• Enter and maintain employee data and organizational changes in the HRIS system.
• Provide administrative support on the data management of all benefit administration platforms.
• Confirm accuracy and integrity of all data entered and assure information is available on a timely basis.
• Assist with the new hire onboarding paperwork process to ensure accurate employment records are maintained and the timely completion of I-9s.
• Support with data imports and perform scheduled audits to ensure data integrity is maintained at all times.
• Assist with scheduled and ad-hoc reporting needs.
• Assist with responding, troubleshooting, and resolving IT tickets routed to the SAP HR Team.
• Support the HRIS Team to resolve system discrepancies between SAP and other system integrations.
• Participate in other HRIS-related projects and assist in the testing and documentation of new processes and procedures.
• Serve as the first point of contact for all general benefit inquiries.
• Assist with the administration of various employee benefit programs including medical, dental, vision, ancillary, retirement, FSA, and HSA.
• Assist in the administration of STD, LTD, leave of absence and FMLA claims with the company's third-party administrator.
• Responsible for leaves to ensure proper documentation is received.
• Determine employee's work status and coordinate return to work requests.
• Provide administration support on Workers Compensation claims and work in close partnership with the Benefits Manager and Sr. Director, Total Rewards.
• Assist Benefits Manager with employee wellbeing program initiatives.
• Assist with the distribution of benefits correspondence and communications.
• Assist Sr. Director, Total Rewards with ad-hoc HR and Benefits projects and initiatives (i.e. Sustainability Reporting, Open Enrollment, etc.)

Requirements

• Bachelor's Degree in Human Resources or Business Administration.
• 1+ years of experience in Human Resources.
• HRIS data entry experience preferred, SAP knowledge a plus.
• Proficient in Microsoft Office Suite programs including Word, Excel, Outlook, PowerPoint.
• Intermediate Excel experience preferred.
• Strong attention to detail with a strong emphasis on maintaining data integrity.
• Exercises sound judgement and discretion in dealing with confidential and sensitive information.
• Able to multi-task and prioritize work with competing deadlines.
• Strong follow-up skills with the ability to stay organized.
• Ability to troubleshoot issues and identify solutions.
• Excellent communication (oral and written) and strong relationship-building and customer service skills.
• Ability to work collaboratively with all levels of employees.

Benefits

• Hybrid Working Model
• Flexible Commuting
• Flexible Fridays & Summer Fridays
• Paid Parental Leave for FT employees
• 21 paid days off (pro-rated based on first year of employment) plus your Birthday off
• Generous Employee Discount Program
• Medical, Dental, Vision Benefits with Health Saving Account (HSA) option
• SHIP (Share Investment Program) Offers eligible employees the opportunity to become a co-owner and acquire shares in HUGO BOSS AG at special SHIP conditions.
• 401(K) with company match
• Flex Spending Account (FSA)
• Commuter Benefits (Pre-tax)
• Voluntary Benefits and Critical Illness
• Company sponsored Life and Disability benefits
• Employee Assistance Program (EAP)
• Discounts for auto/home/pet insurance