HRIS & Payroll Specialist

Planet Fitness - Boston, MA

Full-time - Mid Level

Boston, MA

11-50 employees

Amusement, Gambling, and Recreation Industries

About the position

Easy Mile Fitness, a multi-unit franchisee of Planet Fitness, is seeking an experienced HRIS & Payroll Specialist to join our team in Boston. This full-time position involves overseeing and optimizing our HRIS platform, managing payroll, and administering employee benefits while ensuring compliance with internal audit and control procedures. The ideal candidate will report to the Director of Human Resources and will have a strong background in system implementation, full-cycle payroll processing, and a comprehensive understanding of integrated payroll and HR applications. This role is crucial in maintaining the integrity of our HRIS and payroll systems, ensuring that all processes run smoothly and efficiently. In this role, you will manage and maintain the Paycom HRIS system, focusing on system configuration, data integrity, troubleshooting, and user support. You will collaborate with various departments to assess current HRIS processes, identify areas for improvement, and implement changes to enhance efficiency. Additionally, you will be responsible for processing payroll bi-weekly, managing employee payroll records, and ensuring compliance with federal, state, and local tax regulations. You will also handle employee inquiries regarding payroll and benefits, ensuring that all questions are addressed promptly and accurately. As part of your responsibilities, you will manage benefits enrollment, changes, and terminations in accordance with company policies and legal requirements. This includes administering health, dental, vision, life, disability, and retirement plans, as well as conducting regular internal audits of benefits programs to ensure compliance. You will coordinate with external auditors for annual benefits audits and work to resolve any discrepancies or non-compliance issues that arise. The position requires a high level of confidentiality, strong organizational skills, and the ability to manage multiple priorities effectively.

Responsibilities

• Manage, maintain, and optimize Paycom HRIS system, including system configuration, data integrity, troubleshooting, and user support.
• Collaborate with all departments to assess and analyze current HRIS processes and systems, identify areas for improvement, and implement changes to enhance efficiency and effectiveness.
• Answer end-user questions and ensure issues are tracked, reported on, and resolved in a timely manner.
• Coordinate with internal business owners to identify root causes of and solutions to data integrity issues.
• Lead or contribute to HRIS-related projects, such as system upgrades or implementations, process improvements, and data migration, including testing, documentation, and training.
• Process payroll for all employees on a bi-weekly basis, ensuring accuracy and timeliness.
• Manage employee payroll records, including hours worked, deductions, bonuses, and benefit records during each payroll cycle.
• Ensure compliance with federal, state, and local tax regulations by accurately calculating and submitting payroll taxes and deductions.
• Stay updated on changes in tax laws and regulations to ensure compliance and make necessary adjustments to payroll processes.
• Address employee inquiries regarding payroll and/or benefits.
• Manage benefits enrollment, changes, and terminations in accordance with company policies and legal requirements.
• Assist in administering health, dental, vision, life, disability, and retirement plans.
• Conduct regular internal audits of benefits programs to ensure accuracy and compliance.
• Coordinate with external auditors to facilitate annual benefits audits including 401K and workers compensation audits.
• Identify and resolve discrepancies or non-compliance issues found during audits.

Requirements

• Bachelor's degree preferred, plus 2-4 years of HR and Payroll experience or equivalent combination of education and experience.
• SHRM or HRCI certified, Payroll certified a plus.
• Knowledge of and experience with HRIS software including the development of reports, preferably Paycom.
• Knowledge of human resources concepts, practices, policies, and procedures.
• Demonstrated ability to communicate both verbally and in writing with all employees.
• Must be a team player willing to assist in all HR areas or tasks.
• Ability to maintain a high level of confidentiality.
• Strong organizational skills, with the ability to manage multiple conflicting priorities.
• Ability to analyze and solve problems.
• Proficient in MS Office and Excel.
• Math aptitude for calculating accurate compensation.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to analyze, develop, establish, and maintain efficient office workflow and administrative processes.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Unlimited paid time off
• Vision insurance
• 401(K) and Roth Retirement Savings Plan with competitive company match
• Free Planet Fitness Membership