Human Resources Administrative Assistant

City Of Lynnwood • Lynnwood, WA

384d • $66,373 - $85,467

About The Position

The Human Resources Administrative Assistant at the City of Lynnwood plays a vital role in supporting the HR Department by providing organized, detail-oriented, and confidential administrative assistance. This position involves a variety of tasks including HRIS management, employee benefit coordination, recruitment support, and report generation, all while maintaining a positive and adaptable approach in a fast-paced environment.

Requirements

• AA Degree in office management or related field plus three years of successful related administrative experience.
• Experience in human resources career field required.
• HRIS system management and public sector experience preferred.
• Two years' experience with data entry, invoice paying, benefit enrollment processing, and scheduling meetings.
• Proficiency in MS Office Suite, Adobe, and preferably Munis, NEOGOV, OpenCities/Granicus software systems.

Nice To Haves

• Knowledge of procedures required under RCW 42.56 Public Records Act.
• Knowledge of Washington State Archives Local Government Common Records Retention Schedule.

Responsibilities

• Respond to general inquiries and provide accurate information regarding City and Human Resources policies, programs, regulations, and procedures.
• Maintain and ensure accuracy of confidential employee data in the HRIS and other recordkeeping systems; generate various personnel-related reports.
• Generate, review, and approve employee benefit eligibility and enrollment; maintain HRIS employee benefit data and related vendor portals.
• Provide clerical, organizational, and administrative support to the Department Director and staff, including processing mail and scheduling meetings.
• Serve as the Lead for the City's annual benefits open enrollment, designing communication to employees and processing election changes.
• Coordinate events such as the annual employee recognition event and employee benefits fair.
• Respond to public records requests and complete employment verifications.
• Generate department budget reports and process finance-related paperwork.
• Serve as the LEOFF-1 Disability Board Secretary and Firefighters' Pension Board Secretary, including meeting minutes and claims processing.
• Maintain the Human Resources Department inventory of supplies and coordinate maintenance for machines and equipment.
• Serve as the City's Commute Trip Reduction Coordinator and process employee reimbursements.
• Assist with the coordination of City-sponsored training classes and maintain HR web pages.

Benefits

• Regular Full-Time Benefitted position with a competitive hourly salary.
• Opportunities for career growth in Human Resources and public service.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Associate degree