Human Resources Administrative Specialist

$55,263 - $61,767/Yr

City Of Clive - Clive, IA

Full-time - Entry Level

Clive, IA

Justice, Public Order, and Safety Activities

About the position

The Human Resources Administrative Specialist position at the City of Clive involves performing specialized administrative, technical office, and clerical duties under limited supervision. The role requires coordination of activities and projects, independent judgment, and effective communication with both internal and external stakeholders. Responsibilities include data entry, financial reporting, maintaining office supplies, and assisting with various human resources functions such as recruitment and onboarding.

Responsibilities

• Perform data entry, word processing, proofreading, filing, and other clerical duties as directed.
• Instruct residents on procedures necessary to obtain various services.
• Accountable for financial processes and reports within the department.
• Maintain adequate office supplies in accordance with the purchasing policy.
• Handle confidential data and information.
• Organize and maintain filing systems in electronic and paper format.
• Compile information into monthly and annual reports.
• Keep supervisors informed about work progress and challenges.
• Assist in locating information for supervisors and the public.
• Prepare newsletters, letters, memorandums, and other documents as assigned.
• Communicate and coordinate with others to maximize interdepartmental efficiency.
• Assist individuals in the office with inquiries and appointments.
• Assist other City departments as directed.
• Seek process improvements within areas of responsibility.

Requirements

• High school diploma or GED required; Associate's degree preferred in business, public administration, or related fields.
• At least five years of detailed-oriented and related experience required; seven to ten years preferred.
• Ability to think logically and follow written, verbal, or diagrammatic instructions.
• Ability to perform arithmetic calculations involving fractions, decimals, and percentages.
• Considerable knowledge of modern office procedures and practices.
• Ability to establish and maintain effective working relationships with superiors, co-workers, and the public.
• Knowledge of the municipal organization and its functions.

Nice-to-haves

• Experience with HR policies and procedures.
• Familiarity with Laserfiche Document Management System.
• Experience in social media marketing for recruitment.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance