Human Resources Administrative Supervisor

$80,000 - $85,000/Yr

Lee Kum Kee Company Limited - City of Industry, CA

Full-time - Mid Level

City of Industry, CA

Food Manufacturing

About the position

The Human Resources and Administrative Supervisor plays a crucial role in overseeing a variety of HR and administrative operational issues within the company. This position is responsible for applying professional concepts to ensure compliance with company policies and procedures while providing comprehensive administrative support. The supervisor coordinates processes related to office and facilities management, personnel and payroll administration, and other essential administrative services. A key aspect of this role is to ensure efficient office operations and strict adherence to established policies and procedures, thereby contributing to the overall effectiveness of the organization. In this position, the supervisor will oversee all administrative tasks, which may include direct interaction with vendors, landlords, and other stakeholders regarding facility management, office renovations, and equipment supplies. The supervisor will also provide guidance and supervision to administrative team members, ensuring that daily operations run smoothly and that job performance and attendance are monitored effectively. Additionally, the supervisor will manage travel and accommodation arrangements for senior management and other employees, support employee relations in the HR office, and assist in organizing corporate-wide events. The role requires a proactive approach to problem-solving and the ability to handle multiple projects simultaneously. The supervisor will also be responsible for maintaining employee records in HRIS systems, assisting with payroll functions, and coordinating new hire orientations. Furthermore, the supervisor will research new employment laws and draft relevant policies, ensuring that the company remains compliant with legal requirements. Overall, this position is integral to the success of the HR and administrative functions within the organization.

Responsibilities

• Oversee all administrative tasks, including interaction with vendors and stakeholders regarding facility management.
• Provide guidance and supervision to administrative team members regarding daily operations and job performance.
• Oversee travel and accommodation arrangements for management and employees as required.
• Support employee relations and address queries in the HR office.
• Provide administrative support for corporate-wide events and activities.
• Schedule and organize complex activities such as meetings and conferences.
• Handle assigned projects and correspondence for the President and Administration function.
• Act as a backup receptionist when necessary.
• Assist in the time and attendance process for accurate record-keeping.
• Support payroll functions by distributing checks and processing payroll as needed.
• Coordinate new hire orientations and related paperwork.
• Maintain employee records in HRIS, ensuring accuracy and compliance.
• Assist with HR-related projects and programs initiated by HQ.
• Research new employment laws and draft respective policies.
• Draft company announcements and internal communications as needed.
• Work on special projects, including translating and coordinating presentations.

Requirements

• A Bachelor's degree in Business Administration or related field from an accredited university/college.
• Minimum of 5 years of relevant experience, with at least 2 years in a supervisory role.
• Proficiency in Microsoft Office suite and experienced in HRIS and/or payroll software.
• Strong logical, analytical, and problem-solving skills.
• Ability to work independently and collaboratively within a team.
• Quick learner with self-motivation and capable of multitasking.
• Proactive, organized, and detail-oriented with a strong sense of job ownership.
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal skills to interact effectively with employees at all levels.

Nice-to-haves

• Experience in office management (1 year preferred).

Benefits

• Employee discount
• Flexible schedule
• Flexible spending account
• Retirement plan