Human Resources Administrator/Executive Administrative Assistant

The Peoples Community Bank - Mazomanie, WI

Full-time - Entry Level

Mazomanie, WI

Credit Intermediation and Related Activities

About the position

The Human Resources Administrator/Executive Administrative Assistant is responsible for managing and overseeing the Human Resources functions for the bank while also providing executive administrative support to senior management. This role involves a variety of tasks including the development of employee policies, administration of payroll and benefits, recruitment, and training, as well as high-level administrative duties such as scheduling and correspondence management.

Responsibilities

• Develop and maintain the Employee Personnel handbook.
• Ensure equitable treatment of employees in accordance with the handbook.
• Administer wage and salary functions, including job descriptions and organizational charts.
• Set up onboarding packets for new employees and termination packets for departing employees.
• Participate in community events to attract future candidates.
• Oversee the bank's internship program and monitor intern success.
• Conduct exit interviews and manage the return of bank property from departing employees.
• Administer the iSolved Payroll system for employee information and payroll processing.
• Write and maintain job descriptions with supervisor input.
• Oversee employee benefits and assist with benefit issues.
• Ensure proper maintenance of employee files in compliance with regulations.
• Administer the 401K plan and manage COBRA and FMLA administration.
• Manage the merit review program and performance appraisals.
• Support supervisors with employee engagement and advancement.
• Handle inquiries from outside sources regarding employees.
• Assist with the discipline process and maintain documentation.
• Ensure proper coverage for vacation and illness in departments.
• Prepare the personnel portion of the annual budget.
• Conduct annual reporting for various compliance requirements.
• Coordinate special projects related to personnel functions.
• Provide administrative support to senior management executives.
• Conduct research and prepare statistical reports for executives.
• Function as the Training Administrator and manage employee training needs.
• Assist with shareholder items and maintain shareholder information.
• Coordinate Bank Board of Directors meetings and annual meetings.
• Monitor bank policies for annual updates.
• Backup for the iSolved payroll system and produce reports as needed.
• Compile reports and assist with contract management.

Requirements

• Associate's degree or equivalent experience.
• Two to three years of related experience and/or training.
• Strict adherence to confidentiality regulations.
• Ability to use common office software programs.

Nice-to-haves

• Experience with iSolved Payroll system.
• Knowledge of employee benefits administration.
• Familiarity with recruitment processes.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance