City of San Jose, CA - San Jose, CA
posted 4 days ago
About the position
The Energy Department is currently seeking to hire one (1) intern to support the Human Resources and Administrative team in the Budget, Financial Planning, and Human Resources Division. The Human Resources and Administrative Intern's primary responsibility will be to assist with day-to-day Human Resources and general office management functions. Projects could include assisting the Human Resources team with organizing and filing confidential materials, supporting the preparation and distribution of recruitment materials, facilitating in-person interviews by coordinating schedules, calendaring, booking conference rooms, and welcoming candidates, assisting with new employee onboarding, maintaining and updating the department's IT inventory, assisting with the creation and upkeep of the department's organizational charts, attending career fairs and other events to connect with potential candidates, and other HR and administrative duties and projects as assigned.
Responsibilities
- Assist the Human Resources team with organizing and filing confidential materials.
- Support the preparation and distribution of recruitment materials.
- Assist with the facilitation of in-person interviews by coordinating schedules, calendaring, booking conference rooms, and welcoming candidates.
- Assist with new employee onboarding.
- Maintain and update the department's IT inventory, ensuring all assets are accurately tracked, documented, and in good working condition.
- Assist with the creation and upkeep of the department's organizational charts, ensuring accuracy and timely updates to reflect current staffing structures.
- Attend career fairs and other events to connect with potential candidates and share information about the department.
- Other HR and administrative duties and projects as assigned.
Requirements
- Any combination equivalent to completion of high school and current enrollment in an accredited college or university in undergraduate or graduate program.
- Possession of a valid driver's license authorizing the operation of a motor vehicle in the State of California may be required for these internship positions.
Nice-to-haves
- Understanding of the importance of handling sensitive and confidential materials with discretion.
- Professional and welcoming demeanor when interacting with candidates, new employees, and career fair attendees.
- Ability to handle multiple tasks/projects simultaneously.
- Attention to detail to ensure accuracy when handling files, updating documents, and managing schedules.
- Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn other systems or tools (e.g., Asana, PeopleSoft).
Benefits
- Pay: Student Intern: $15.17-$21.66 per hour (unbenefited).
- Flexible work schedule during the academic year (15-30 hours per week) and up to 40 hours per week during summer and winter breaks.
