Human Resources and Payroll Support Specialist

South Piedmont Community College - Polkton, NC

Full-time

Polkton, NC

Educational Services

About the position

The Human Resources and Payroll Support Specialist is a full-time, non-exempt position located primarily onsite at the LL Polk Campus in Polkton, NC, with expected travel between Anson and Union counties as needed. This role is crucial in providing technical expertise and assistance in the preparation of curriculum adjunct contracts, ensuring that the Human Resources and Payroll Department operates smoothly and efficiently. Under the direction of the Associate Vice President of Human Resources and Payroll and in close collaboration with the Payroll Coordinator, the specialist will perform a variety of administrative tasks essential to the department's day-to-day operations. Key capacities for this position include being a self-starter with a strong attention to detail, excellent organizational skills, and the ability to work collaboratively with others while meeting strict deadlines. The specialist will work independently to establish completion timelines and workflows pertaining to all part-time contract office functions, providing subject matter expertise and resources on contract completion to various internal constituents of the College. This role also involves analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and recommending actions in support of departmental goals. The specialist will maintain confidential and sensitive files, work with Deans/Chairs on course cancellation reports, review and finalize prepared adjunct spreadsheets, and prepare approved curriculum adjunct and full-time overload contracts for routing through Adobe Sign for required signatures. Additionally, the role includes running reports to ensure proper instructor assignments, uploading completed contracts into shared payroll folders, and assisting the Payroll Coordinator with various payroll-related tasks. The specialist will also support HR and Payroll staff with scanning and filing, and assist in the recruitment and hiring process as needed.

Responsibilities

• Work independently, establish completion timelines and workflows pertaining to all part-time contract office functions.
• Provide subject matter expertise and resources on contract completion to various internal constituents of the College.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and recommend actions in support of goals.
• Maintain confidential and sensitive files.
• Work with Deans/Chairs on course cancelation reports sent from Scheduling and update adjunct spreadsheets.
• Review and finalize prepared adjunct spreadsheets.
• Prepare adjunct spreadsheets for mail merge.
• Prepare approved curriculum adjunct and full-time overload contracts and route through Adobe Sign for required signatures.
• Run Colleague and Informer reports to make sure instructors are properly assigned to curriculum courses and that all part-time instructors have contracts.
• Upload completed and signed contracts into the appropriate shared payroll folders.
• Routinely check for outstanding contracts and send reminder emails prior to payroll deadline.
• Assist the Payroll Coordinator in calculating pay installments and making necessary updates to adjunct contract amounts in Colleague.
• Assist the Payroll Coordinator with the entering of adjunct contracts in Colleague.
• Assist the Payroll Coordinator with the coding and entering of monthly timesheets for part-time employees.
• Support HR and Payroll Staff with scanning and filing.
• Support the Associate Vice President of Human Resources as needed with the recruitment and hiring process including but not limited to posting advertisements, corresponding with applicants, coordinating interviews, etc.
• Work collaboratively with HR and Payroll staff to develop cross-training opportunities and knowledge sharing.
• Perform other duties as needed or assigned.

Requirements

• Associate's degree in business administration, office systems technology, or a related field and one year of related human resources and/or payroll experience OR three years of related human resources and/or payroll experience.
• Proficiency in Microsoft Word and Excel, including organizing and creating spreadsheets and the use of formulas with accuracy.
• Capable of applying basic mathematical concepts to problem solving.
• Able to meet strict deadlines and adapt workflows to meet workload demands.
• Strong written and verbal communication skills.
• Excellent organizational skills.
• Evidence of having a strong attention to detail and ability to multi-task.
• Outstanding commitment to customer service.

Nice-to-haves

• Extensive spreadsheet experience
• Colleague experience
• Knowledge of Human Resources hiring practices