HUMAN RESOURCES ASSISTANT/PAYROLL SPECIALIST

$49,920 - $54,080/Yr

Unclassified - Pismo Beach, CA

Part-time,Full-time - Entry Level

Pismo Beach, CA

About the position

The Human Resources Assistant/Payroll Specialist at SeaVenture Beach Hotel & Restaurant plays a crucial role in supporting the daily administrative functions of the HR and payroll departments. This position is designed for individuals who are detail-oriented and possess a strong understanding of human resources practices and payroll processing. The successful candidate will assist in the administration, coordination, and application of company-wide human resources policies, procedures, and practices. This includes helping employees with paperwork related to medical claims, benefits, COBRA continuation, workers' compensation, and unemployment. The role also involves maintaining employee files and databases, ensuring that all records are accurate and up-to-date. In addition to administrative tasks, the Human Resources Assistant/Payroll Specialist will perform payroll-related functions, which include processing new hires, managing termination status changes, tax changes, wage garnishments, deductions, and direct deposits. The individual will review and verify payroll data in a timely manner, calculate overtime and other pay premiums, and enter payroll data accurately. Furthermore, the role requires troubleshooting payroll issues and distributing paychecks to employees. The assistant will also be responsible for scheduling interviews, coordinating new employee orientations, and communicating changes to benefit programs. This position requires a high level of professionalism, especially when dealing with confidential and sensitive issues. The Human Resources Assistant/Payroll Specialist must demonstrate strong organizational skills, dependability, and the ability to work independently. Flexibility in scheduling and the ability to prioritize tasks effectively are essential, as the individual will need to adjust to changing deadlines and priorities. Bilingual skills, particularly in Spanish, are considered a plus, enhancing communication with a diverse workforce.

Responsibilities

• Assist with administrative daily functions of HR and payroll.
• Support administration, coordination, and application of company-wide human resources policies, procedures, and practices.
• Assist employees with paperwork related to filing medical claims, and process enrollment forms and change requests.
• Assist with paperwork related to benefits, COBRA continuation, workers' compensation, and unemployment.
• Assist HR Manager with various research projects and/or special projects.
• Maintain employee files and database.
• Perform payroll-related functions including processing new hires, termination status changes, tax changes, wage garnishments, deductions, and direct deposit.
• Review and verify payroll data in a timely manner, calculate overtime and other pay premiums, and enter payroll data.
• Process payroll data and submit payroll information; troubleshoot payroll issues; distribute paychecks.
• Assist with scheduling interviews and applicant testing.
• Assist with scheduling and coordinating new employee orientations.
• Assist with communication of benefit programs changes and updates.
• Post required labor law information.
• Screen and route telephone calls.
• Perform general clerical duties including filing, photocopying, faxing, and mailing.
• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues.
• Maintain and order supplies for the human resources department as needed.
• Perform other duties as assigned by supervisor.

Requirements

• Working knowledge of HR California laws, payroll, and regulations.
• Experience in payroll, counseling and problem solving, and financial accounting.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Must be organized, dependable, able to work well independently, detail-oriented, flexible in scheduling, prioritization and self-motivated.
• Must be able to adjust tasks in accordance with changing deadlines and priorities.
• Must be tactful, confident and a good listener when dealing with employee grievances.
• Bilingual skill is a plus (Spanish).
• Basic typing skills and ability to operate standard office equipment including copier, fax, telephone, calculator, etc.
• Proficient in Microsoft Word, Excel and use of email.

Nice-to-haves

• Bilingual in Spanish is a plus.